Candidate Requirements

Responsibilities:

RECRUITMENT & SELECTION

• Support vacancy management, recruitment processes, job descriptions, hiring requests and recruitment budgets
• Coordinate shortlisting, interviews, assessments, interview reports and offer letters
• Ensure vacancies are filled within agreed timelines with quality hires
• Maintain accurate recruitment documentation and compliance records

ONBOARDING & INDUCTION

• Support the full induction process including new employee details, employment contracts, onboarding checklists and policy distribution
• Ensure all onboarding documentation is signed and filed
• Facilitate smooth integration of new hires into the organisation
• Maintain productive and compliant onboarding outcomes

EMPLOYEE RELATIONS

• Support employee grievances, disciplinary processes and labour legislation compliance
• Assist with investigations, hearings and documentation
• Maintain accurate ER records and case files
• Contribute to improved employee engagement and fair outcomes

PERFORMANCE MANAGEMENT

• Assist in compiling KPI frameworks, appraisal schedules and performance documentation
• Coordinate manager feedback and performance data collection
• Support completion of performance reviews and development plans
• Track performance improvement actions

TRAINING & DEVELOPMENT

• Conduct skills gap analysis and support training budget planning
• Identify employee development needs and liaise with training providers
• Maintain training plans, registers and reports
• Support improved employee capability and development outcomes

HR ADMINISTRATION

• Maintain employee records, leave forms, schedules, contracts and HR system data
• Process monthly timesheets and ensure accurate HR documentation
• Keep employee files updated and compliant
• Produce accurate leave and HR reports

FPM SETA WSP / ATR & EMPLOYMENT EQUITY

• Assist in compiling data for annual WSP and ATR submissions
• Support Employment Equity reporting requirements
• Maintain compliance documentation and certificates

PAYROLL PROCESSING (SYSTEM ADMINISTRATION & RECONCILIATION)

• Maintain employee master data on the payroll system
• Capture and update employee changes including new hires, terminations and salary adjustments
• Verify payroll input data including timesheets, overtime, leave, commission, bonuses and statutory deductions
• Process the monthly payroll cycle including pre‑run, review and final run
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• Ensure statutory compliance with SARS, UIF and pension/provident fund requirements
• Generate payslips, payroll reports and ensure employees are paid on time

PAYROLL RECONCILIATION & BALANCING

• Reconcile payroll registers, system reports, GL extracts, bank files and statutory returns
• Investigate variances and prepare variance explanations
• Ensure payroll balances fully between system, GL and bank payments
• Maintain audit‑ready payroll records with minimal unreconciled variances

COMPLIANCE, POLICIES & POPIA

• Apply labour legislation, internal policies and audit requirements
• Handle confidential employee and company information in line with POPIA
• Ensure lawful, minimal and secure processing of personal data
• Maintain updated policies, compliance documentation and audit readiness
• Report data breaches according to company procedures

EMPLOYEE ENGAGEMENT & WELLNESS

• Compile survey feedback and support wellness initiatives
• Track participation and engagement levels
• Support initiatives that improve morale and employee experience

TALENT MANAGEMENT & SUCCESSION PLANNING

• Assist with performance data collation and competency frameworks
• Support development of succession plans and talent pipelines

HR REPORTING & ANALYTICS

• Compile HRIS data, headcount reports and turnover statistics
• Produce monthly HR dashboards and insights for management

EXIT MANAGEMENT

• Support resignation processes, exit interviews and documentation
• Capture final payroll inputs and ensure compliant offboarding
• Maintain exit reports and closure records

HEALTH & SAFETY & QUALITY STANDARDS

• Assist in maintaining organisational Health & Safety principles
• Log COID and IOD cases and maintain accurate safety records
• Work within the company’s Quality Management System
• Ensure correct QMS documentation is used and version controlled
• Document NCAs and ARs where required
• Improve processes and policies to support organisational goals
• Monitor adherence to procedures and promote administrative excellence
• Support accident prevention through vigilance and compliance
• Minimise audit findings and maintain alignment with the Company QMS
• Ensure NCAs are raised, investigated and closed timeously
• Support continuous improvement through BEST recommendations
• Maintain high quality service levels with accurate and timely execution of tasks