Candidate Requirements

Responsibilities:

FACTORY

• Issue raw materials to the Factory daily according to Raw Material Requests and Works Orders
• Receive finished goods from the Factory using put‑away lists and move stock to warehouse locations
• Maintain accuracy of stock in the Raw Material Storage Area and Work‑In‑Progress holding area
• Raise NCAs for goods that do not meet product specifications and note on GRN or Delivery Note
• Ensure product and raw material quality and safety in line with Safety Data Sheets
• Maintain accurate raw material stock balances
• Maintain accurate warehouse stock balances for produced goods

RECEIVING OF RAW MATERIALS

• Receive raw materials into the Raw Material Storage Area
• Print and apply labels including lot numbers and expiry dates and verify against supplier packing lists
• Use put‑away lists to deliver finished goods to correct bin locations with warehouse team support
• Raise NCAs for non‑conforming goods and record on GRN or Delivery Note
• Ensure product and raw material quality and safety in line with Safety Data Sheets
• Check Company purchase order against supplier invoice before signing
• Sign invoices only after stock is checked
• Ensure all products are labelled with lot numbers and expiry dates
• Adhere to receiving turnaround times once put‑away lists are printed
• Ensure correct stock, correct quantities and correct purchase order numbers are received

RAW MATERIAL / FINISHED GOODS INVENTORY RECORDS

• Perform daily stock counts and investigate variances by 10am
• Manage Macola warehouse transactions including bin transfers and stock movements
• Investigate stock variances on Macola within 48 hours
• Complete Non‑Conformance forms for all issues within 48 hours
• Maintain accurate warehouse stock records at all times
• Ensure timely reporting and correction of errors

ORDER PROCESSING (PICKING, CHECKING, PACKING, DISPATCHING) – BACKUP

• Manage all warehouse movements including receiving, picking, transfers, samples, damaged goods and demo stock
• Pick orders and transfers from picking lists and verify against customer purchase orders
• Check picked goods against Company invoices
• Pack orders securely for outgoing shipments
• Ensure couriers apply correct shipping labels and collect all outgoing stock
• Perform second checks on goods received from suppliers, transfers, customer returns and technician returns before put‑away
• Ensure adherence to Quality Management procedures at all times
• Maintain zero stock variances
• Ensure all stock is delivered on time
• Maintain accurate stock records
• Dispatch all orders daily
• Maintain zero internal and external audit findings

GENERAL WAREHOUSE

• Stack pallets and store them according to procedures
• Load and off‑load containers and trucks
• Perform preventative maintenance checks on all equipment
• Complete daily machinery checklists
• Maintain safe, neat and orderly stacking
• Ensure efficient loading and time management
• Maintain stock accuracy at all times
• Ensure machinery remains in safe working condition
• Carry out reasonable assignments requested by Management

ENVIRONMENTAL, HEALTH & SAFETY

• Maintain daily housekeeping of the Raw Material Storage Area
• Record temperature and humidity readings daily and report weekly or when breaches occur
• Enforce Health & Safety principles including no cellphone s in factory, hairnets in warehouse and adherence to demarcations
• Report all Health & Safety incidents timeously
• Manage safe disposal of expired and hazardous stock through approved vendors
• Maintain a safe and secure working environment
• Maintain zero Health & Safety incidents

QUALITY MANAGEMENT

• Maintain product quality and safety throughout warehousing processes
• Document NCAs and ARs where required
• Improve processes and policies to support organisational goals
• Implement departmental procedures and monitor adherence
• Maintain zero audit findings
• Ensure complaints are raised and closed timeously
• Ensure NCAs are raised and closed timeously
• Support continuous improvement through BEST recommendations

TRAINING

• Conduct skills assessments
• Prepare training and skills plans
• Record all training
• Maintain skilled, efficient and knowledgeable staff
• Ensure training information is updated at all times
• Maintain effective communication