PURPOSE OF ROLE

To ensure the effective, efficient, and compliant procurement of goods, services, and works required by the organisation. The Procurement Officer is responsible for sourcing, supplier management, cost optimisation, contract administration, and supporting project and operational delivery through value-driven procurement practices that align with organisational, financial, and regulatory requirements.

KEY PERFORMANCE AREAS

Procurement Planning and Sourcing

• Regularly attend project, divisional management, and functional meetings, contributing actively with guidance, recommendations, and proactive management of procurement matters.
• Proactively engage with divisions and functional areas from the bidding phase through to project execution, participating in kick-off meetings and contributing as a core member of the project team.
• Source suitable suppliers and obtain competitive quotations in line with procurement policies.
• Prepare and issue RFQs/RFPs and evaluate supplier responses.
• Compare pricing, delivery timelines, commercial terms and conditions, and quality requirements to ensure best value.
• Generate and process purchase orders through ERP systems within required turnaround times.

Supplier and Contract Management

• Proactively identify and onboard suppliers that align with company requirements, while effectively managing and maintaining existing supplier relationships.
• Schedule regular review meetings with key suppliers to monitor supplier performance including quality, cost, and delivery.
• Maintain regular communication with suppliers to confirm order status and delivery schedules.
• Maintain approved supplier database.
• Resolve supplier queries, discrepancies, and delivery issues promptly.
• Support negotiation of pricing, terms, and service level agreements.

Cost Control and Financial Sustainability

• Identify cost-saving opportunities and alternative sourcing strategies.
• Compare quoted prices against historical data and market benchmarks.
• Monitor project procurement spends versus budget.
• Capture and report cost savings achieved on projects and operational purchases. Communicate the findings to procurement management, divisions and functional areas.

Compliance, Governance and Reporting

• Ensure procurement activities comply with company policies and regulatory requirements.
• Maintain accurate procurement records, contracts, and supporting documentation.
• Support BBBEE and preferential procurement reporting requirements.
• Ensure ERP approvals and documentation are completed correctly.
• Prepare procurement reports including supplier performance and spend analysis. Communicate the findings to procurement management, divisions and functional areas.

Operational and Administrative Support

• Process Purchase Requisitions, post approvals, timeously.
• Support project and proposal teams with pricing, sourcing, and supplier information.
• Follow up on outstanding orders to ensure on-time delivery and zero delays.
• Coordinate with logistics, stores, and finance on deliveries and invoicing.
• Maintain procurement documentation, procedures, and filing systems.
• Participate in continuous improvement of procurement processes and systems.

QUALIFICATION

• Diploma or Degree in Commerce, Procurement, Supply Chain Management, or Purchasing (advantageous).
• Technical/engineering qualification (advantageous).
• Training in PPPFA, BBBEE, and negotiation skills preferred.
• Computer literacy in MS Office and ERP systems.

EXPERIENCE

• 5–10 years’ experience working on complex EPC projects.
• Minimum 5–10 years’ procurement experience in a technical/engineering or EPC environment.
• Experience with contracts (e.g., NEC, FIDIC) advantageous.
• Experience in supplier management and strategic sourcing.
• Exposure to international procurement and foreign exchange beneficial.

Professional Memberships

• Membership with a recognised professional body is advantageous, including:
• Chartered Institute of Procurement and Supply (CIPS).
• South African Institute of Purchasing and Supply (SAIPS).
• Other relevant Supply Chain or Commercial professional bodies.
• Valid driver’s licence required.

COMPETENCIES

Knowledge:

• Procurement and supply chain processes
• Contract and commercial management
• BBBEE and preferential procurement requirements
• ERP procurement systems
• Cost and commercial analysis

Skills:

• Negotiation and supplier management
• Strong analytical and commercial skills
• Communication and stakeholder engagement
• Planning and organisational skills
• Attention to detail and accuracy

Behaviours/Personal Attributes:

• High integrity and professionalism
• Proactive and self-motivated
• Strong team collaboration
• Ability to work under pressure and meet deadlines
• Methodical, organised, and results-driven
• Reliable and accountable