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Administration Supervisor

Namibia
Salary: Up to R25 000.00 Per Month
Job Type: Permanent
Sectors: Admin
Reference: CPT008190/VS

Apply before Jun 13 2026 | 25 Days left

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External Application

Vacancy Details

Employer: Dante Group (Pty) Ltd

Administration Supervisor Windhoek, Namibia R25 000 CTC

Minimum requirements:

Matric
Certificate in Business Administration advantageous
± 3 years experience in similar role
Attention to detail, accurate with good numeric skills.
Must be able to prioritise and have organisational skills
Must have a sense of internal control / audit practices and have the ability to maintain appropriate systems
Must have the ability to work with tight deadlines.
PC literacy - SAP, Excel advanced skills
Administer the Budgets / Control Sheets / Ordering of Stationery / Telephone account split
Issue of order no's to service providers
Allocate and record regional invoices and liaise with suppliers/hubs in region for outstanding invoices and follow up in terms of Creditors process to enable reconciliation of accounts
Manage all hub's and regions petty cash and make sure slips/invoices are signed off by RM and submit to HO for reimbursement
Complete Petty cash Claims reconciliation for RM
Handling of conveyor system invoices (all hubs except CTH) and make sure that invoices are signed off by ROM and submit on SAP
Monitor weekly labour budget vs. actuals
Order, control and manage staff welfare items (refreshments), cleaning materials and stationery for hub
Controlling of expenses and make sure that invoices are signed off by RM and submit to HO for payment
Prepare for regional sites finance control sheet / accruals and reconcile G&L against Forecast
Reconcile all hubs (region) control sheets; GL analysis and reasons for overspend (all hubs in region)
Submit monthly Budgets/Control Sheets/Accruals/Forecasts and exception reports for regions to Head Office monthly
Assist with Preparation of yearly budget for Hub and Region
Capture new local transport finance sheet and prepare reports
Administer adhoc transport requests, and prepare documentation required, when necessary
Assist in handling difficult customers regarding delivery problems
Assist in the completion and checking of the daily log
Assist with stores on hold, new store arrangements and compliance issues, when necessary
Assist with transport provider capturing of daily log when necessary
Audit and complete transport log sheet and submit to HO
Audit driver and crew hours with SP with regards to delays
Audit POD's for delivery schedule, late deliveries, discrepancies and delays
Complete and submit local delivery transport summary to HO
Reconcile Service Provider data
Check clock cards/ timesheets and reconcile timesheets for different service Providers
Capture problems with en route deliveries, liaise with store to get resolved and then provide feedback to transport provider
Act as interface between the Hub and Local Transport
Provider on day -to day Issues.
Hub Month End Reports, etc Diesel consumption
Manage in handling difficult customers regarding delivery problems
Hub Month End Reports for regions (National)

Consultant: Vonne Scholtz - Dante Personnel Cape Town
Apply via our website www.dantesa.co.za

If you do not hear from us within 5 days, please accept that your application was unsuccessful

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About Dante Group (Pty) Ltd

Danté Personnel Recruitment (Pty) Ltd, established in 1996, is a national leading recruitment-consulting firm. We offer specialized services to effectively manage the entire recruitment process, for companies based in South Africa and abroad. We service different Business diversities like Mining, Engineering, Technical, Information Technology and Finance.

Our exclusive database of candidates, for all various business verticals, is valuable tool to start the recruitment process. We take up the challenge in finding the right candidate through our extensive network of resources and understanding of the hiring trends.
Our expertise lies in identifying and selecting candidates at all positions, especially middle and senior management. We take pride in our ability to provide all your human resource requirements.