ROLE PROFILE

JOB TITLE : CONFLICTS SUPERVISOR

DEPARTMENT : CONFLICTS

OFFICE LOCATION : JOHANNESBURG / SANDTON CBD

REPORTS TO : CONFLICTS MANAGER

WORKING HOURS : WEEKDAYS 9:00AM – 5:30PM + ADDITIONAL HOURS

CTC      :      800,000.00

MEDICAL AID SUBSIDY : 36,854

COMPANY DESCRIPTION

The employer is s a leading international law firm with a broad practice and deep industry expertise. Operating across multiple jurisdictions in Asia, Europe, Latin America, the Middle East, and the United States, the firm provides business-oriented legal advice to clients locally and internationally. The firm’s success is driven by its people, with a focus on recruiting and retaining exceptional talent across all regions.

SOUTH AFRICA

In May 2014, the employer established a Global Business Centre in Johannesburg. Located within the South African offices, the GBC provides support to the firm’s global practice across various business services functions.[Employer]

DEPARTMENT DESCRIPTION

The New Business Conflicts Department at is responsible for investigating legal conflicts of interest and firm business issues. Where conflicts or business issues are identified, the department resolves these prior to matter approval by a partner on the Ethics Committee and before a firm matter number is opened.

ROLE DESCRIPTION

Responsible for the coordination and supervision of the review of research and analysis involved with potential conflicts of interest related to incoming new business to the firm, as well as any other firm initiative. Duly responsible for overseeing, developing, and supervising a team of Researchers, Analysts and Coordinators while carrying out the firm’s short, medium and long term objectives.

KEY RESPONSIBILITIES

CONFLICTS RESEARCH & ANALYSIS:

Oversee the team’s output in the identification of potential conflicts of interest through corporate and conflicts database research of client and matter information

Consult the Head of Compliance and Conflicts and Director of Conflicts, the Conflicts Managers – Lateral Partner / Counsel and Attorney / Personnel Conflicts Clearance, members of the Legal Ethics Committee, Conflict Attorney and members of the firm’s management, as necessary, to identify and develop strategies for conducting the initial conflict research toward resolving conflicts of interest and business sensitivity issues

Assist incoming and Firm Attorneys in the identification and resolution of conflicts of interest and firm business issues

Supervise and coordinate a team consisting of Analyst Assistants, Junior Analysts, Analysts, Senior Analysts and Coordinators

Develop, provide oversight and assist with the training and mentoring of new probationary and full time team members

Coordinate and provide oversight on team assignments and monitor the progress of initial conflicts research as it relates to new firm hires

Review overtime and other payroll documentation of team members

Prepare annual evaluations of team members

Review leave applications | Ensure the effective management of the database to enhance database integrity

ADDITIONAL ROLES & RESPONSIBILITIES

Perform additional duties or responsibilities, which fall reasonably within the ambit of the job description, or in accordance with operational requirements

PERSON SPECIFICATION | THE CANDIDATE |REQUIREMENTS PROFILE

EDUCATION

Grade 12 or equivalent (NQF 4) - Required

Legal/risk management qualification or tertiary qualification (NQF 7/8) - Required

MENTAL & ENVIRONMENTAL/LEGAL REQUIREMENTS

Must be able to handle immense pressure, setbacks and a high level of stress

Must be resilient

Must be focused on maintaining SLA’s

Exceptional work quality and output

Excellent communication skills

Must be able to deliver on tasks independently and in accordance with deadlines

Must be able to maintain strict adherence to confidentiality policies

Must have a clear understanding of the organization

Must have a clear criminal record

EXPERIENCE:

2 years Conflicts Research & Analysis at an operational level is required

1 years Conflicts Research & Analysis (as a part of individual Development and Oversight) at Supervisory level required

KNOWLEDGE & SKILLS AND COMPETENCIES:*

SYSTEM SKILLS: Microsoft Office – Intermediate

TECHNICAL SKILLS:

Enhanced legal analytical skills

Legal research and analysis skills

Ability to multi-task and work well under tight deadlines

Strict attention to detail

Strong leadership and communication skills with a personality to excel and motivate others to succeed

Excellent oral and written communication skills

Strong organizational, administrative and time management skills

Commercial awareness - Attention to detail

Proactively assists in the management of feedback and annual conversations; sets and monitors demanding but achievable objectives for self and others

Ensures their role and contribution of the team meets business needs

BEHAVIOURAL COMPETENCIES:

Ability to handle queries efficiently with diplomacy and tact

Ability to follow instructions precisely | Ability to deliver on tasks independently

Ability to interpret and solve problems based on practice (including instances without clear precedence)

Adapting and responding to change | Strong work ethic with an inherent sense of urgency

Delivering results and meeting business expectations

Shows support and engagement in the firm’s diversity and inclusion strategy and related activities; helps build an inclusive culture and challenges discriminatory behavior and practices

Working with others - Delivering through others - Detail oriented