The Creditors / Payroll / HR Officer is responsible for managing the full creditors function, processing payroll, and administering human resource activities. The role ensures accurate financial transactions, timely salary processing, compliance with statutory requirements, and the maintenance of up-to-date employee records. This position supports the accountant by providing accurate financial information for management accounts and ensures all administrative and HR processes run efficiently.
KEY RESPONSIBILITIES
1. Creditors Management

Reconcile and process payments for all creditors
Reconcile and pay Nashua Limited
Ensure all monthly returns are paid within deadlines
Prepare VAT accruals for creditors
Prepare EFT requests and maintain EFT register
Process and release daily EFT payments before 10am
Load and release payments accurately
Resolve queries with head office (price differences, ERAs, manual claims)

2. Payroll Processing

Gather and verify all payroll documentation
Maintain payroll system (backup and monthly rollovers)

Employee Administration

Capture new employees and terminate exited employees
Update personal and payroll information
Load tax directives

Earnings & Deductions

Process salaries, adjustments, commissions, and bonuses
Manage deductions (petrol, cellphones, pension, loans, garnishees)

Final Processing

Generate and distribute payslips
Produce payroll reports

3. HR Administration

Maintain accurate and up-to-date employee records
Manage pension fund administration (amendments, withdrawals, payouts)
Handle Workman’s Compensation claims and related processes
Complete labour-related documentation and submissions
Conduct Employment Equity reporting
Verify employment contracts and leave approvals
Complete BEE questionnaires
Respond to general HR queries

4. Journals, Reconciliations & Compliance

Prepare salary journals and perform reconciliations:

Salary, PAYE, UIF, pension, garnishees
Staff loans and clearing accounts

Manage provisions (skills levy, Workman’s Compensation)
Process commission accruals and reversals

5. Monthly Returns

Ensure accurate and timely submission of:

PAYE
UIF
Skills Development Levy
Pension fund contributions


6. Petty Cash & Franchise Debtors

Manage petty cash, including reconciliations and reimbursements
Process franchise debtor documentation:

Match invoices to supporting documents and statements
Distribute documentation to franchises


7. General Administration

Ensure all deadlines are met
Maintain accurate filing systems
Manage daily post
Ensure compliance with company policies and statutory requirements