Our client, an established and reputable law firm based in Stellenbosch, is seeking an experienced and highly organized Litigation Secretary to join their Litigation Department. The successful candidate will provide comprehensive secretarial and administrative support to attorneys, ensuring the efficient management of litigation matters in both the High Court and Magistrates’ Court.

Key Responsibilities

• Draft, prepare, format, and proofread legal documents, correspondence, notices, pleadings, and court documents.
• Manage litigation matters from inception to finalization.
• Prepare and file High Court and Magistrates’ Court documents in accordance with court rules and procedures.
• Maintain and manage legal files, records, and documentation.
• Liaise professionally with clients, attorneys, advocates, sheriffs, correspondents, and court officials.
• Monitor court deadlines and ensure timely filing and service of documents.
• Prepare monthly bills of cost and assist with fee collection processes.
• Manage diaries, appointments, and scheduling of consultations and court appearances.
• Perform general administrative and secretarial duties within the Litigation Department.
• Ensure accuracy and attention to detail in all legal documentation and correspondence.

Minimum Requirements

• Minimum of 10 years’ experience as a Litigation Secretary within a law firm.
• Extensive knowledge of High Court and Magistrates’ Court procedures and processes.
• Proven ability to draft and prepare litigation documents independently.
• Excellent typing, drafting, and proofreading skills.
• Bilingual in Afrikaans and English, with exceptional written and verbal communication skills in both languages.
• Proficient in Microsoft Office Suite.
• Experience working on LegalSuite.
• Strong administrative, organizational, and time-management skills.
• Ability to prioritize workload effectively and meet strict deadlines.
• Excellent interpersonal and client service skills.
• High level of accuracy and attention to detail.
• Ability to work independently and take initiative.