Candidate Requirements

KEY RESPONSIBILITIES

• Offer high-level administrative support to the Executive Secretariat, including diary management, correspondence, scheduling meetings, and minute-taking.
• Coordinate the preparation, collation, and distribution of board and committee meeting agendas, documentation, and resolutions, ensuring all materials are legally compliant and delivered in a timely manner.
• Liaise between the board, senior management, trustees, and external advisers to facilitate clear and effective communication.
• Maintain statutory registers and records, filing returns and disclosures as required by pension fund regulations and relevant company law.
• Draft, review, and proofread legal documents, reports, and policies, ensuring accuracy and compliance with regulatory frameworks.
• Monitor changes in relevant legislation and the regulatory environment, providing proactive advice to the Secretariat and board on governance implications.
• Assist in managing risk, ethics, and compliance processes, including conflict of interest and fit-and-proper procedures.
• Handle confidential information with discretion and demonstrate sound judgment in all matters.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in Law (LLB) or equivalent legal qualification essential. 
• Minimum of 5 years’ relevant experience, preferably within pension funds, financial services, or the corporate secretariat of a regulated entity. 
• Sound understanding of corporate governance, pension fund legislation, and company law.
• Proficient in board management software and standard office applications.
• Exceptional verbal and written communication skills.
• Meticulous attention to detail and a proactive, solutions-focused approach.

KEY COMPENTENCIES

• Integrity and professionalism in handling confidential and sensitive information.
• Excellent organizational and time-management skills.
• Ability to work independently and collaboratively in a high-pressure environment.
• Strong interpersonal skills and the ability to engage effectively with stakeholders at all levels.
• Commitment to ongoing professional development.

TECHNOLOGY:

• Extensive practical experience on Microsoft office (outlook, word, excel, powerpoint)