Receptionst

Apply before May 20 2026 | 14 Days left

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Vacancy Details

1. Purpose of the Role

To provide a professional frontline service to the site by receiving guests and answering telephone calls in a professional manner.
To provide administrative support.

2. Key Responsibilities

2.1. Reception Area Maintenance

Maintain the cleanliness of the reception area and ensure aesthetic appeal and accessibility of facilities.
Ensure relevant safety and security signs and notices are visible, up to date and clean.
Receive and redirect visitors accordingly.
Answer the telephone and redirect calls accordingly

2.2. Visitor and Client Attendance and Liaison

Receive and welcome visitors and attend to them in professional manner.
Uphold and ensure that a positive Company image is projected to visitors.
Attend to visitors’ queries and refer to a relevant person if necessary.
Ensure visitors sign the register and instruct them to wait in reception until collected by the person being visited.

2.3. Administration of Registers Schedules

Distribute work schedules.
Track, record and reconcile man-day and staff attendance and work schedules.
Compile reports on irregularities that may have been picked up in attendance reports and highlight it to management.
Compile reports for the HR department on:
- scheduled work hours completed by staff
- overtime
- absenteeism
- headcount.

2.4. Secretarial Support

2.5. Effective Teamwork and Self-Management

Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and selfdevelopment.
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
Manage colleagues’ expectations and communicate appropriately.
Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

QUALIFICATION ANDEXPERIENCE

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