Ensure strong working relationships


Interact with all Company staff in a professional and courteous manner


Payroll Administration


Print terminations list with copies of acceptance of resignation letters


Print transfer  promotion  job title change list with copies of approval paperwork and acceptance letters


Print fixed term list with copies of approval paperwork and the contracts of employment


Assist Payroll Manager with any projects


Assist employees with loan applications


Telephonic confirmation of employment


HR Administration


Drafting of promotion transfer job title changes and increase letters


Update termination listing once resignation letters have been received


Drafting of fixed term contract extensions


Ensure that all these documents are completed and signed by staff and relevant managers and are returned to HR

 

Transfers  Promotions  Job Title change  Increases  Once off Bonus


Arrange for manager and employee to sign relevant letters


Send out staff announcement mailer if applicable once letter has been signed by all parties


Update the transfer  promotion schedule once letter has been signed


Update the vacancy schedule once letter has been signed off


Make copies of letter  contract for payroll


Send new staff entry forms to staff movements and IT Helpdesk


Update staff file audit spreadsheet with the applicable changes and file in staff file


Terminations


Arrange for manager and employee to sign where applicable


Request for the manager to complete the staff exit form


Send the staff exit form to staff movements and IT Helpdesk


Send the employee the relevant exit documentation for completion and ensure it is returned to HR


Make copy of resignation letter  dismissal notice  settlement agreement for payroll


Update the termination schedule


Update staff file audit spreadsheet


Remove staff file from the cabinet and update the archive


Organograms


Generating and maintaining the company organograms monthly


Sending organograms for approval to Managers every quarter end January  April  July  October


Once organogram is approved, place it in the shared folder


Staff files


Ad hoc audit of staff files quarterly


Follow ups on outstanding information


Ad hoc


Management of all HR Admin templates  checklists related docs