Cost and Operations Finance Coordinator

Cape Winelands
Salary: Market Related
Job Type: Permanent
Sectors: Finance
Reference: SW006295/JM

Apply before Jun 05 2026 | 31 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

My client, a well established fruit exporter is looking for a Cost and Operations Finance Coordinator to join their team.The ideal candidate will have an Accounting / Finance degree and 3 - 5 years experience.

Job Purpose
The purpose of this role is to support the finance department with the accurate processing of producer pricing, payments, invoice verification, reconciliations, and reporting. The role plays a critical part in ensuring timely producer payments, maintaining financial accuracy, and supporting internal control compliance within a fast-paced agricultural export environment.

Minimum Requirements:

Accounting / Finance degree
3 - 5 Years experience

Responsibilities
1. Producer Price Processing

Process and allocate grower prices accurately on the logistics system.
Ensure pricing aligns with approved schedules and supporting documentation.
Maintain a minimum accuracy level of 98% when processing producer prices.
Resolve discrepancies proactively with relevant stakeholders.

2. Producer Payments Administration

Process producer payments weekly according to agreed payment cycles.
Capture and verify payment details on both the banking platform and logistics system.
Ensure all payments are completed within agreed deadlines.
Assist with resolving payment queries.

3. Invoice Verification & Processing

Verify imported fruit supplier invoices against approved purchase orders.
Ensure invoices are checked within 48 hours of receipt.
Escalate discrepancies before processing payments.
Maintain accurate supporting documentation for audit purposes.

4. Invoice Sign-Off Compliance

Ensure all invoices are approved by the Program Coordinator before payment processing.
Maintain compliance with internal approval structures.
Track outstanding approvals where required.

5. Producer Remittances & Payslips

Compile and distribute producer remittances and payslips within 24 hours after payments are processed.
Ensure documentation accuracy and completeness.
Respond to producer queries regarding remittances where required.

6. Reconciliations

Perform ad hoc reconciliations related to producer transactions and allocations.
Resolve variances within agreed turnaround times
Escalate unresolved discrepancies where necessary.

7. Financial Reporting Support

Assist with compiling monthly producer-related financial reports.
Ensure supporting documentation is complete and accurate.
Maintain structured recordkeeping aligned with audit requirements.

8. Internal Controls & Compliance

Adhere to company financial policies and procedures
Maintain audit-ready documentation standards.
Ensure zero breaches of financial controls.
Support finance compliance requirements during peak season.

9. Finance Team Support

Provide administrative and transactional support to the finance team.
Assist with urgent requests during peak operational periods.
Ensure turnaround time on support tasks within 48 hours.

10. Maintenance of Payment Details

Capture and maintain producer payment details accurately.
Verify supporting documentation before system setup.
Ensure updates are completed within 24 hours of receipt

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.