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Administrative Coordinator

Cape Winelands
Salary: Market Related
Job Type: Permanent
Sectors: Admin Finance
Reference: SW006287/JM

Apply before Jun 05 2026 | 32 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

My client, an established agricultural company is seeking to employ an Administrative Coordinator with at least 2 - 3 years relevant experience in an administrative or financial role. A relevant degree will count in your favor.

EXPERIENCE AND QUALIFICATIONS:

Relevant degree will count in the candidate's favor.
At least 2 - 3 years of experience in an administrative or financial role.

RESPONSIBILITIES:
1. Contracts

Perform cost calculations on transactions.
Check that sales contracts are signed.
Draw up internal sales contracts.

2. Invoicing

Invoicing and store necessary documents.
Email / post invoice to client.
Make transfers to other marketers.
Draw up credit notes.
Create and send pro forma invoices.

3. Loading of external invoices

Prepare creditors invoices for payment (POC).
Load storage invoices on correct contract.
Load transport invoices on primary cost for loads unloaded in stores.

4. Miscellaneous

Provisions.
Commissions checked monthly on time.
Closing of contracts end February and September
Six (6) Months reconciliations.
Handle minor inquiries/complaints as soon as possible.
New debtors and creditors collection of necessary paperwork.

5. Inventory

Complete inventory report.
Check inventory in stores with GP inventory.
Complete request for inventory adjustments where necessary.
Annual inventory confirmation.

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.