Overview

We are looking for a highly organised and reliable administrative assistant to support our Cape Town office. This role is critical in ensuring smooth day-to-day operations across property management and general business administration.

Key Responsibilities

1. Property Administration Support

• Capture and process rental invoices and expenses
• Maintain lease files and tenant records
• Assist with tracking rental collections and arrears
• Liaise with tenants for routine administrative matters

2. Financial Administration

• Capture supplier invoices and expenses
• Assist with payment preparation and reconciliations
• Maintain organised financial records and documentation

3. General Administration

• Manage filing systems (digital and physical)
• Handle email correspondence and document preparation
• Schedule meetings and coordinate calendars
• Assist with municipal accounts and service provider follow-ups

4. Office Coordination

• Support day-to-day operations of the Cape Town office
• Assist senior team member with ad hoc tasks
• Ensure all documentation is accurate and up to date