Role Purpose

The Procurement Manager is responsible for overseeing and managing all procurement activities within the organisation.

The role focuses on ensuring the efficient sourcing, purchasing, and supply of goods and services across multiple operational areas including MRP, Maintenance, Manufacturing, Water Tube, Package Boilers, and Energy Management. The incumbent is accountable for driving cost efficiencies, maintaining supplier relationships, and ensuring that procurement processes support operational requirements and business objectives.

The position also requires effective leadership of the procurement team, ensuring performance standards are met while maintaining compliance with internal systems and procedures.

Key Responsibilities

Procurement Operations Management

Oversee and manage the end-to-end procurement function to ensure operational efficiency and continuity.

• Manage daily procurement activities across all operational areas.
• Conduct daily MRP/ERP analysis and provide regular status updates.
• Expedite due and overdue orders and ensure timely delivery of goods and services.
• Maintain and manage the Electronic Purchase Requisition system and Syspro processes.
• Review and approve demand-based Purchase Orders in line with requirements.

Supplier & Stakeholder Management

Develop and maintain strong relationships with suppliers and internal stakeholders.

• Manage communication with suppliers, internal departments, and branches.
• Conduct supplier selection and adjudication processes.
• Perform market research to identify alternative suppliers and sourcing opportunities.
• Review scope of supply requirements and determine optimal sourcing strategies.

Cost Management & Negotiation

Drive cost efficiency and value through strategic sourcing and negotiation.

• Negotiate pricing and commercial terms with suppliers to reduce costs.
• Prepare and issue Requests for Quotation (RFQs).
• Ensure procurement decisions align with budgetary and operational requirements.

International Procurement & Logistics

Manage international procurement activities and logistics coordination.

• Oversee international purchasing processes.
• Coordinate freight and logistics to ensure timely delivery.

Team Leadership & Performance Management

Lead and manage the procurement team to achieve departmental objectives.

• Manage and monitor procurement staff performance on a daily basis.
• Provide guidance, support, and development to team members.
• Ensure team alignment with organisational goals and procurement strategies.

Administration & Systems Management

Ensure accurate administration and effective use of procurement systems.

• Maintain accurate procurement records and documentation.
• Ensure compliance with ERP system processes (Syspro preferred).
• Monitor and improve procurement processes and system utilisation.