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Executive Personal Assistant & Property Administrator

Cape Town Southern Suburbs
Salary: Market Related
Job Type: Permanent
Sectors: Property
Reference: CPT006323/YG

Apply before Mar 03 2026 | 28 Days left

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External Application

Vacancy Details

Employer: Persona Staff

Our client in the property management sector, based in Claremont, is seeking a highly organized and detail-oriented Personal Assistant with Property Administration experience to support the Managing Director with the daily operations of the property portfolio and the office. The ideal candidate will assist with day-to-day operational and administrative tasks, including property maintenance coordination, tenant relations, leasing support, and compliance.

Key Responsibilities:

Personal Assistant and Executive Support (Primary Focus)

Diary and Calander management, setting up of appointments and reminders, preparing agendas, and taking minutes.
Act as the first point of contact
Preparation of various documentation, filing and general administration
Handling sensitive and confidential information with professionalism and discretion
Renewal and administration of vehicle licences, sales, personal number plates, and filing
Managing / updating various insurance policies + submitting and tracking insurance claims
Family support and administration
Some travel and transport management and assistant
Basic IT support
Obtaining clear approvals for every quote/ invoice / job
Office Management – Stationery and office supplies, petty cash, cleaning management, equipment management, suppliers, and contractors
Ability to anticipate needs, resolve issues with speed

Property Administration Support (Secondary Role)

Tenant liaison – managing communications, and requests
Maintain accurate tenant and property records, including lease terms, documentation, contact details, and filing
Coordinate and schedule property inspections, repairs, and maintenance with vendors and contractors
Prepare correspondence, reports, and documentation for leases, renewals, and notices
Support leasing efforts, including tenant applications and onboarding documentation
Monitor lease expirations and follow up on renewals or vacancies
Ensure compliance with local property laws and company policies
Track and manage utilities, service contracts, and insurance requirements
Support and work closely with the Maintenance Manager – ensuring you are up to date with all outstanding duties, assist with obtaining competing quotes.
Working closely with the Finance Manager – assisting with billing, collections, and invoices

Requirements:

Proven experience as a personal assistant AND property administration
Knowledge and experience with Leases, facility management, and various property requirements.
Strong filing and organizational skills and attention to detail
Excellent communication and interpersonal abilities
Proficient in MS Office (Word, Excel, Outlook) Ability to multitask and manage time effectively
High level of professionalism and discretion when handling sensitive information
Matric certificate or equivalent; further education in property, business, or administration is advantageous

yolandi@personastaff.co.za

Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

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About Persona Staff

Vision
PERSONA’s vision is to allow our Clients to focus on their core activities, and let PERSONA manage the responsibility of staff recruitment; ensuring the perfect fit between candidate and client for the most efficient and effective workforce.
PERSONA is committed to delivering the best service to our clients and candidates.

We recruit in the following industries:
Financial Services, Manufacturing, Engineering, Retail, Banking, Telecommunications, Information technology, Electronics, Logistics, Mechanical, Sales & Marketing, Office Support, Warehousing, Distribution and Supervision Staff

Services offered:
To our clients:-
Recruitment of permanent staff at all levels
In depth staff selection
Salary surveys
Advertising of available positions
Comprehensive interviewing
Screening of potential candidates according to client’s specifications
Reference checks (on possible candidate)
ITC checks (on possible candidate)
Criminal checks (on possible candidate)
More background checks on request.
Psychometric testing (additional services)
Preparing of Job descriptions
PERSONA commits to adhere to industry standards and policies.

To possible candidate and job seekers:-
Professional resume
Regular correspondence
Interviewing tips
Summary of client information
Assistance to find the perfect job