- Johannesburg CBD
- Salary: Market Related
- Job Type: Permanent
- Sectors: Insurance
- Reference: RM-746
Vacancy Details
Employer: Rand Mutual Admin Services
As an Executive Personal Assistant, you will be responsible for supporting and providing administrative and secretarial assistance to the Head of Medical Management as well as the Head of Strategy and Business Integration.
Description:
THE JOB AT A GLANCE
As an Executive Personal Assistant, you will be responsible for supporting and providing administrative and secretarial assistance to the Head of Medical Management as well as the Head of Strategy and Business Integration. You will be responsible for attending to visitors, dealing with enquiries and supplying information to internal and external customers (Executives, Internal Staff and Management, External Stakeholders). Furthermore, you need to have the ability to keep matters confidential, maintain an authoritative disposition as the “gatekeeper” yet remain humble, well-liked and non-political and an important member of the departments.
WHAT WILL YOU DO?
Provide General Secretarial Support
- Arrange meetings/workshops
- Manage, organise and maintain the diaries
- Screen incoming emails, posts, phone calls, enquiries and requests on behalf of both Heads
- Meet and greet visitors at all levels of seniority
- Arrange conferences and special functions
- Order calendars and diaries annually
- Book meeting rooms and arrange parking as and when necessary
- Devise and maintain office systems, including data management and filing.
Manage Travel Arrangements
- Make travel arrangements, including but not limited to arranging visas and accommodation
- Sign-off travel invoices at the end of each month
- Ensure that travel authorisation forms are completed correctly, signed and approved.
End-to End Arrangement of Management and Ad hoc Meetings
- Co-ordinate and arrange Team meetings
- Prepare and circulate meeting agendas
- Take accurate and professional minutes during meetings
- Arrange and supervise catering for all relevant meetings
- Call special meetings with Exco/LeadCo and government officials as and when required by the Heads
- Produce professional documents, briefing papers, reports, presentations and general correspondence
- Carry out background research and present findings
- Compile monthly medical roster for doctors for circulation in the last week of each month
- Arrange and co-ordinate operations and medical workshops as and when necessary
- Collate and distribute month end reports.
WHAT WILL YOU GET IN RETURN?
We offer great opportunities for personal and professional development in a stable company that is 130 years strong. The role comes with a competitive salary package and various benefits. Furthermore, you will be part of a dedicated group of colleagues who value teamwork and collaboration.
Turnaround time
The shortlisting process will only start once the advert due date has been reached. The time taken to complete this process will depend on how far you progress within the recruitment process and the availability of our managers. Kindly note that should you not receive a response within 21 days, please consider your application unsuccessful.
Closing date: 1st July 2025
Our Commitment to transformation:
In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.
Requirements:
WHAT YOU'LL BRING TO THE TABLE?
- Grade 12 qualification/Matric Certificate
- Secretarial/Administration Diploma/Degree from a SETA accredited institution (with minute taking as one of the subjects)
- 5-7 years relevant industry experience
- Knowledge of administrative and clerical procedures
- Computer literacy: MS Office
- Knowledge of customer service principles and practices
- Multilingual
- Valid Driver’s License
- Own transport.
556 people have viewed this job.
About Rand Mutual Admin Services
Established in 1894, RMA has more than 120 years’ experience in administering claims for occupational injuries and diseases according to the Compensation for Occupational Injuries and Diseases Act (COIDA). RMA is passionate about caring for the lives of its claimants and their families. It embodies its slogan of Caring, Compassionate Compensation at every level of the organisation, from its empathetic staff to embracing good corporate citizenship. RMA’s value lies not only in its compassionate approach, but in the excellent systems and processes it has in place to ensure timeous and efficient payment of valid claims. RMA has the licence to administer COID claims for both Class IV (Mining) and Class XIII (Iron, steel, artificial limbs, galvanising, garage, metals and related industries).
RMA’s high level of service and quick claims processing turnaround time is underpinned by a market-leading integrated claims management IT system that allows for paperless adjudication of claims, placing it as the market leader in the workmen's compensation industry.
More Jobs at Rand Mutual Admin Services
Project Lead – Distribution Enablement
- Johannesburg CBD
- Job Type: Permanent
- Posted 15 Aug 2025 | 29 Days left
Team Assistant 6 Months Fixed Term Contract
- Johannesburg CBD
- Job Type: Contract
- Posted 14 Aug 2025 | 28 Days left
Retentions Agent
- Johannesburg CBD
- Job Type: Permanent
- Posted 14 Aug 2025 | 28 Days left
Team Assistant
- Johannesburg CBD
- Job Type: Permanent
- Posted 13 Aug 2025 | 27 Days left