Responsible for the following Branches

• Branches within the main trading Company.
• Namibia branches and company oversight.

Financial Accountanting

Accounting

• Responsible for the trial balance, income statement and balance sheet.
• Reconciling balance sheet accounts on a monthly basis.
• Processing and recordkeeping of all adjustment journals, to be approved by Group Financial Manager and Group Financial Director.
• Preparation and reporting on monthly management accounts to management.
• Performing month end and year-end on SYSPRO.
• Expense provisions management.
• Nedfleet management.
• Monthly VAT calculation, reconciliation, submission and payment.
• Process monthly journal entries to correct allocations, raise appropriate accruals and provisions and record expenses not processed from the cash book or purchase order systems.
• Review diesel consumption from branches with bowsers and process expenses monthly.
• Summarise and process Nedfleet expenses per branch monthly.
• Reconcile and process staff loans per branch monthly to balance back to payroll.
• Calculate and process insurance recoveries to profit and loss.
• Calculate monthly distribution recoveries for relative branches and process reallocation journals to the correct GL account.
• Management of obsolete stock and revaluation provisions, calculate monthly utilisations and process reallocation journals.

Creditors

• Load, authorise and release payments on the bank when required.
• Ensure internal controls regarding creditors are maintained in accordance with Company standards and within the appropriate limits of authority.
• Review allocated creditors’ reconciliations monthly and approve for payment.

Petty Cash

• Review and authorise petty cash claims received for reimbursement.
• Process petty cash expenses.

Recordkeeping and Filing

• Managing and overseeing of filing of all required documentation.

Internal Control

• Ensure internal controls at branches are in accordance with Company standard and in line with relevant legislation and within the appropriate limits of authority.
• Reviewing, designing, documenting and implementing systems of internal control.
• Communication and training of internal controls to relevant staff.
• Regular internal audits at branches.

Fixed Assets

• Updating and reconciling of fixed asset registers per branch.
• Calculate and process depreciation monthly.
• Calculate profit or loss on disposal of assets, pass appropriate journals and prepare a schedule of all assets sold or written off.
• Record new assets purchased with relevant finance, if applicable.
• Reconciliation of finance agreements monthly.
• Perform yearly asset verifications with branches.
• Assist branches with insurance claim submissions.

Annual Audit (as part of the financial team)

• Preparation of annual audit file per branch.
• Liaising with auditors.
• Resolving of auditors’ queries.
• Processing of year end journals.

Budgeting

• Liaising with management on preparation of annual budget per branch.
• Importing budget into Syspro.
• Comparing and reviewing monthly variance of actual to budget.
• Investigate and report on any major variances as requested by management.

Cash Flow

• Prepare monthly cash flow forecast Namibia company and submit to management by the requested deadline.
• Liaise with Debtors and Creditors departments to manage the cash flow.

Reporting

• Prepare monthly sales incentive reports and send to branch managers and the directors for review and approval, then submit to payroll before the deadline.
• Compile month end outstanding non-stock purchase order report per branch and send to the branch manager and administrator to review and confirm month end accruals and provisions.