KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll  - Applications submitted through any other platform will not be considered.                                                                                                                           

 The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:                                                                      

•    A detailed Curriculum Vitae.

•    Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).

•    A copy of your identity document (South African ID or passport for foreign nationals).

•    Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

•    Assist with progress reports administration on the Graduate Research Management (GRM) system.

•    Assist with linking of staff and students on the GRM system. 

•    Assist with Business Requirements Specification (BRS) creation for a GRM system.

•    Assist with User Acceptance Testing (UAT) of the GRM system.

•    Responsible for the maintenance of the GRM system. 

•    Assist with the development of training support material for different roles on the GRM system. 

•    Assist with regular reports on GRM progress. 

•    Assist with induction of staff and students on the GRM system. 

•    Assist with enquiries and troubleshooting with regard to the GRM system. 

Inherent requirements:

•    Grade 12 or National Vocational Certificate on NQF Level 4.

•    One (1) year’s relevant working experience in a higher education environment.

•    A minimum of one (1) year of experience working on a PeopleSoft Graduate Research Management System, including Business Requirements Specification (BRS) development and User Acceptance Testing (UAT).

Recommendations:

•    A National Diploma on NQF Level 6 or a bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7.  

Required competencies: 

•    Results Orientated:

-    The ability to set high standards, establish tough goals, and to work to achieve success.

-    The ability to be reliable, responsible, dependable and to fulfil obligations.

•    Strategic Thinking:

-    The ability to plan work and to follow plans.

-    The ability to carefully analyse information and use logic to address issues and problems at work.

•    Business Acumen:

-    The ability to adhere to rules and strictly follow work regulations.

-    Proficient in using MS Office.

•    Leading:

-    The ability to lead, take charge of situations, and offer opinions and directions to others. 

-    The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

•    Building Coalitions:

-    The ability to be self-assured and at ease with people in all types of social situations.

-    The ability to make decisions through consultation, collaboration and working with close supervision. 

Assumption of duties:

01 August 2026 or as soon as possible.

Closing date:

24 June 2026

Salary:

The annual remuneration package, including benefits is R 240,866.45– R 403,692.54 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits: 

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.za or Recruit@ufs.az.za Additionally, kindly contact 051 401 9813 / 2558 for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: 

ufs-employment-equity-plan_2025.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.