Role Purpose

Crownmed Day Hospital is seeking a highly organised, professional, and discreet Personal Assistant to provide comprehensive administrative and executive support to the Director. The successful incumbent will act as a key coordination point within the Director’s office, ensuring efficient communication, effective scheduling, and the smooth day-to-day functioning of executive operations within a clinical and patient-focused environment.

Key Responsibilities

• Manage the Director’s diary, including scheduling of meetings and appointments
• Screen, prioritise, and escalate critical matters requiring the Director’s attention
• Coordinate meetings, including agenda preparation, minute-taking, and distribution of minutes
• Prepare reports, presentations, and official correspondence
• Maintain records, filing systems, and databases
• Liaise with medical staff, administrative teams, suppliers, and external stakeholders
• Provide general administrative and ad hoc executive support
• Ensure strict confidentiality and POPIA compliance

Minimum Requirements

• Relevant B Degree completed
• Advanced Microsoft Office 365 skills
• Strong written and verbal communication skills

Key Competencies

• Strong organisational and multitasking skills
• High level of professionalism and confidentiality
• Proactive with ability to take initiative
• Excellent communication and interpersonal skills
• Ability to work under pressure in a fast-paced environment
• Attention to detail and adaptability