My client (International Trader and FMCG) based in Woodmead, Johannesburg, is seeking a Contracts Execution Administrator.

JOB PURPOSE:

To conduct administrative tasks towards execution of all crush and oilseed purchase and sales contracts in order to ensure efficient flow of products, effective contracts execution, maintain customer satisfaction, sound stakeholder relations and document control.

KEY RESPONSIBILITY AREAS:

Execution of Sales Contracts/Orders

• Track sales confirmations and ensureexecution within contract delivery periods



• Obtain quotations from transporters and arrange transport where necessary



• Send notices to customerwith details of dispatches



• Ensure goods are made available to the customer for upliftment for "Free Carrier" (FCA) sales



• Ensure goods are uplifted and delivered within customers' indicated timeframes and hold all logistics partners accountable for upliftment and deliveries in time for "Delivered at Place" (DAP) sales,



• Liaise with crush planning constantly to ensure stock is available and released on time from the plant.



• Monitor contract delivery periods and send contract status and open order reports on a regular basisthe Traders.

Logistics Coordination of all Crush Related Products

• Plan, execute and administrate all contracts and physical stock pertaining to incoming and outgoing bulk soybean, soybean meal, crude degummed soybean oil/crude sunflower oil and soybean hulls/sunflower husks related to all crush activities



• Monitor crush plans, supply agreements and current contracts for all products (in- and outbound).



• Monitor balances on site/third party storage in accordance with the crush plan, contracts balances and factory constraints.



• Plan all in- and outbound deliveries and receipts.



• Coordinate and proactively monitor all vehicles on site/in truck park/on route and communicate with relevant stakeholders.



• Ensure that all in- and outbound vehicles are booked and permit numbers are generated.



• Address all loading/offloading issues and/or refer relevant issues to appropriate stakeholders for resolution.



• Reconcile all contracts with suppliers/customers and administration team on a regular basis.



• Create booking notes for outbound sales.



• Manage stakeholder relations in an ethical and professional manner.

Filing & Record-keeping

• Capture data and maintain an updated spreadsheet of all activities conducted.



• Maintain a dashboard that enables pro-activetracking and monitoring.



• Maintain up to date and complete hard copy, and soft copy files.



• Save all schedules and correspondence on SharePoint to ensure accessibility to all team members.



• File all contracts and keep record of PO/contract on SharePoint.



• Update and report on all movement sheets.

QUALIFICATIONS

Qualifications

• Diplomain International Trade/ Logistics /Supply Chain (NQF6/10)



• Competence Certificate in INCO Termsis advantageous

Experience

• 3Years' experience in contract execution



• Logistics experience is advantageous



• Working experience in SAP utilization

Skills

• Proficiency in SAP and