To assist the Group Legal Advisor through managing the lease administration requirements of all company leases.  Responsible for the day to day preparation of real estate related matters.

Key Skills Needed:

• Well organized and pay attention to detail, have administration skills as well as the knowledge and understanding of property;
• Confidentiality;
• Sound, confident, effective professional verbal and written communication ability;
• Integrity absolutely honest and ethical;
• Team player - assume a professional role as part of the management team, providing ongoing support to the directors and management team;
• Apply problem-solving techniques;
• Dependable, reliable, responsible, and always fulfilling obligations as required by the job;
• Cooperative, being pleasant with others on the job and displaying a good-natured, cooperative attitude
• Concern for others, being sensitive to others' needs and feelings and being understanding and helpful on the job;
• Proficient in MS Office;
• Excellent Time Management.

Key Performance Areas

• Effective maintenance and management of lease filing system
• Monthly preparation of renewal schedules, master lease spreadsheet etc
• Work with major landlords where required in an effective manner that builds on relationships
• Maintain and create when necessary reports and or follow up information relating to property management.
• Work in conjunction with the Group Legal Advisor on any matters associated with property management
• Preparation of new site information pack for Store Planning and Design Department
• Adhere to policies and procedures for property management for contract administration
• Provide property management reports and related property information in a professional manner and timely basis.
• Keep HOD’s well informed on all matters relating to property management and strategic and operational initiative activities.
• Conduct monthly analysis, with Finance Department of store utility spend, to track and report on anomalies
• Diarising, invoicing & Following up on timeous payment of Tenant installation Allowances as per Offer to Lease