SAICA has embarked on an exciting transformation to become an insights-driven, technology-enabled, and AI-powered organisation. As part of our journey, we are streamlining processes, enhancing our digital capabilities, and strengthening our focus on sustainability in the accounting profession.

This transformation presents an opportunity for you to grow and contribute to SAICA’s vision in a redefined, future-fit role. We are looking for passionate, skilled professionals who are eager to innovate, embrace datadriven decision-making, and help shape the future of the profession.

If you are ready to be part of this next chapter, make a meaningful impact, and you are a suitably qualified and experienced Difference Maker wanting to go further on this exciting journey, you are encouraged to apply.

Purpose of the job

The Committee Assistant provides administrative, governance, and coordination support to the Division, ensuring the effective execution of governance processes and stakeholder engagement initiatives. This role works closely with the Company Secretariat in the (GRC) department to uphold governance and compliance standards, while also collaborating with the Experiential Marketing team in the Customer Experience function to enhance stakeholder engagement. The incumbent will leverage technology, AI, and digital tools to optimise administrative efficiency, improve stakeholder interactions, and support data-driven decision-making.

Key/main outputs

Output 1: Committee Administration and Governance Support

• Provide secretarial and administrative support to Prescribed Committees, regional specialist committees, technical subcommittees, and working groups
• Coordinate meeting logistics, including scheduling, agenda preparation, document collation, and minute-taking
• Ensure compliance with governance requirements and record-keeping
• Support the Technical Lead in preparing committee reports and presentations.

Output 2: Stakeholder and Member Engagement Support

• Provide secretarial and administrative support to External Structures with stakeholders
• Coordinate meeting logistics, including scheduling, agenda preparation, document collation, and minute-taking at External Structures
• Ensure compliance with governance requirements and record-keeping
• Support the Division in preparing committee reports and presentations for External Structures
• Manage scheduling of meetings with stakeholders and members and coordinate logistics, including applying stakeholder protocols
• Support the Division in preparing reports and presentations for stakeholder meetings

Output 3: Process Optimisation and Technology Integration

• Leverage AI and workflow automation tools to improve committee administration and reporting efficiency
• Maintain and update digital governance platforms, member databases, and committee portals
• Identify opportunities to streamline administrative processes using technology and best practices
• Coordinate and assist Division in implementation of document data management by ensuring documents are saved and stored are relevant systems (e.g. Hummingbird) or share drives
• Manage data produced or recorded in own portfolio to ensure integrity, security and retention of relevant data and deletion of irrelevant or unnecessary data
• Effectively utilise digital tools and technology to enhance productivity, streamline workflows, and improve service delivery.
• Stay informed about new and emerging technologies relevant to the role
• Adopt and embrace AI-driven tools and automation to enhance efficiency, accuracy, and effectiveness in job-related tasks, while continuously seeking opportunities to improve processes through innovative technology solutions

Output 4: Compliance and Risk Management

• Ensure alignment with SAICA’s governance frameworks and regulatory requirements.
• Support the Company Secretariat in implementing risk mitigation strategies for regional governance activities.
• Assist in maintaining audit-ready records and governance documentation
• Identify and support SAICA’s management of risks related to sustainability, including environmental risks, regulatory changes and social risks and integrating them into business continuity and risk management plans

Output 5: Finance and Procurement

• Assist the Division in preparation and loading of budgets and monthly reconciliation and review of budgets
• Assist the Division with preparation of tenders and to request external service provider quotes
• Assist the Division in the procurement and contracting process in accordance with relevant policies
• Implement and maintain record keeping procedures and ensure that vouchers, documents, contracts, risk reviews and invoices are stored as required and that a sufficient audit trail of the process is recorded and archived
• Assist the Division to manage the staff and committee member claims process and ensure that relevant supporting documents and approvals are obtained and stored
• Assist Division to follow up with Finance any statement of account or payment advice records required by service providers
• Actively contribute to cost containment efforts by identifying opportunities for operational efficiencies, optimising resources, and ensuring value-driven decision-making in daily activities
• Actively contribute to cost containment efforts by identifying opportunities for operational efficiencies, optimising resources, and ensuring value-driven decision-making in daily activities

Output 6: Embrace and drive organisational transformation

• Actively contribute to cost containment efforts by identifying opportunities for operational efficiencies, optimising resources, and ensuring value-driven decision-making in daily activities.
• Support SAICA’s transformation into an insights-driven organisation by leveraging data and analytics to enhance decision-making, improve processes, and drive continuous improvement in your area of work
• Effectively utilise digital tools and technology to enhance productivity, streamline workflows, and improve service delivery. Stay informed about new and emerging technologies relevant to your role
• Adopt and embrace AI-driven tools and automation to enhance efficiency, accuracy, and effectiveness in job-related tasks, while continuously seeking opportunities to improve processes through innovative technology solutions
• Identify and support SAICA’s management of risks related to sustainability, including environmental risks, regulatory changes and social risks and integrating them into business continuity and risk management plans