My Client are leaders in the precision drilling and blasting service provider industry. We pride ourselves in providing a professional and efficient drilling and blasting service to all our clients who are mainly operating open-cast mines and/or quarries. Our more than 30 years’ combined experience has given them a reputation of excellence throughout the Southern African mining and construction industries.

Daily Tasks:

• Check previous day’s / weekends clock in’s & out’s on Agrigistics – phoning site managers for missing clock in’s & out’s or any absent employees. If absent leave was due to sick / unpaid leave – process this on the system and ensure details are given through to Administration - Petra
• Checking of all bank account balances
• Managing & checking in on all administrative employees and helping with problems as and when required

Bi-Daily Tasks:

• Loading of all payments on Mondays, Wednesday & Friday’s.
• Load urgent payments as and when required to be released by management
• Duo – diligence on paper work and approvals before loading payments

Weekly Tasks:

• Updating of DTH budget per drilling– to be submitted every Thursday
• Overseeing of stock – send updated general ledger stock items to the team for allocation – to be send on a Monday morning
• Processing of all bank transactions & bank reconciliations on SAGE
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Monthly Tasks:

• Update actual vs budget reconciliation per site – to be submitted no later than the 20th of each month – highlight any concern for the given month
• Send out the Agrigistics hour sheet twice a month (on the 1st and the 16th of every month to relevant site managers for approval)
• Attend to month end salary run (updating of reconciliations, changes, etc.)
• Checking of all salaries prior to loading payments on the bank
• Reconcile meter reading per employee with actual meter reading sheets to ensure accuracy
• Checking and updating of any changes made to the provident fund directly on the platform

• Attend to salary queries & changes and submission of EMP201’s
• Submission of UIF declarations – to be submitted on the 7th of each month
• Prepare the UI19 forms
• Circulate the UI19 forms no later than the 7th of each month
• Calculating & loading of all living out payments – to be done on the 14th of each month
• Processing of all bank transactions & bank reconciliations on SAGE
• Attend to inter account invoicing
• Attend to journal entries for both Sebenzi & Umndeni Drilling – which includes but is not limited to depreciation, finance, salary, allocation corrections & inter account journals
• Update financial asset register
• Attend to customer invoicing – every first week of the month – double check meters with administrative reconciliations & site manager reconciliations and dispute any changes
• Checking and managing of customer & supplier age analysis
• Checking and sign off on all month end and recurring supplier reconciliations – to be done no later than the 20th of each month
• Checking Tracker & Car Track reports
• Load vehicle licence renewals as and when required
• Attend to month end VAT calculations – send tax box reports for both companies – to be submitted on the last day of the month
• Depreciation
• Monthly management accounts
• Budgeting and forecasting

Other Tasks:

• Attending to all bank related enquiries directly with the relevant banks
• Attend to any finance lease applications
• Attend to all insurance updates
• Attend to all Tracker & Car Track additions / removals
• Prepare offer of employments as and when required
• Attend to finance meetings / letters/ etc as and when required
• Attend to biannual provisional tax calculations & discussions
• Attend to yearly budget forecast per site
• Managing of Biometric data & issues
• Managing refreshment & stationery orders as and when required
• Loading and removing of employees on the clock in system as and when required
• Prepare the EEA2 & EEA4 reporting – to be submitted every January
• Attend to EMP501 reconciliations & submissions on E@syFile – to be submitted every May & August
• Ensure we comply with BEE policies and regulations – attend meetings, reconciliation, etc as and when required
• Attend to all paperwork & payments for imported goods
• Recalculate imported goods pricing to include import costs (custom duties, VAT, delivery fees, etc).
• Attend to stock counts at financial year end and every third month thereafter
• Adding of any new suppliers on the banking & SAGE platform
• Processing of all PO deletions
• Processing of all credit notes as and when required
• Processing of any FEM claims & queries
• Running budgets and cost control monthly.
• Meeting with directors weekly and monthly about costs