Alert Engine Parts is searching for an Administrator to join the team at Johannesburg. The purpose of this position is to provide essential operational support to payroll, HR, and general branch activities. This role is responsible for the accurate administration of payroll for approximately 122 employees, as well as leave management, time and attendance processing, employee records, supplier coordination, and general administrative support.

The successful candidate will demonstrate a high level of accuracy, confidentiality, attention to detail, and compliance, ensuring the effective and efficient functioning of the branch.

Requirements

• Qualification:
  Diploma or Certificate in Human Resources, Payroll, Administration, or a related field (HR or Payroll certification will be advantageous).
• Experience:
  Minimum of 3–5 years’ experience in a payroll and HR administrative role, preferably within a medium to large workforce environment.

Knowledge, Skills & Abilities

• Sound knowledge of payroll administration processes and basic HR practices.
• Strong administrative, organisational, and record-keeping skills with a high level of attention to detail.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and payroll and time & attendance systems.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong communication skills with the ability to liaise effectively with employees, management, HR, and suppliers.
• Excellent time management skills with the ability to meet deadlines and manage multiple priorities.
• Strong problem-solving skills with the initiative to identify discrepancies and follow up on corrective actions.
• Ability to work independently and collaboratively within a team environment.
• High level of accuracy, reliability, and accountability.

Key Responsibilities

• Administer branch payroll for approximately 122 employees, ensuring accuracy, confidentiality, and compliance with company policies and procedures.
• Compile and submit monthly payroll input sheets reflecting all payroll-related changes.
• Review payroll pre-run reports, identify discrepancies, and liaise with HR to request and follow up on amendments.
• Print, collate, and distribute employee payslips timeously.
• Collate, capture, submit, and file branch overtime forms in coordination with HR.
• Generate weekly Time & Attendance reports from the clocking system for departmental heads.
• Assist employees with payroll- and leave-related queries, providing guidance and escalating matters to HR where required.
• Support employees with bank account change requests and submit relevant documentation to HR.
• Administer disability claim applications, ensuring accurate completion and submission of all required documentation.
• Ensure Pension Fund, SAF, and Hollard beneficiary forms are completed, updated, and securely filed.
• Liaise with and support family members of deceased employees by assisting with death, funeral, and pension claim documentation.
• Process new employee appointments by completing, verifying, and submitting onboarding documentation to HR.
• Open, update, and maintain accurate, confidential personnel files.
• Coordinate interview arrangements, including scheduling, requesting documentation, and conducting reference checks.
• Process employee resignations and retirements, ensuring all documentation is completed and submitted to HR.
• Administer Employee Self-Service (ESS) leave by capturing, updating, and monitoring leave records, and resolving discrepancies.
• Manage branch stationery ordering and stock control.
• Place and manage Makro orders for branch refreshments (coffee, tea, sugar, and water).
• Order and control cleaning materials for the branch.
• Correspond with suppliers to obtain vendor application forms, statements, invoices, and updated bank confirmation letters.
• Coordinate boardroom and training arrangements with suppliers and service providers.
• Arrange accommodation bookings for sales representatives for local, national, and cross-border customer visits.
• Obtain advance approvals and facilitate payments for cross-border sales representative visits.
• Assist MISA with the preparation and submission of documentation required for annual audits.