General Job Description

Position involves administration, control, collation, monitoring and reporting on supplier’s figures.

 
Creditors:

Four-way matching
Preparing payments for all the company and Marketing accounts.
Process of supplier invoices
Matching of supplier credit notes
Handling of all account queries both MTK and company as well Projects and Properties
Preparing reconciliations of accounts both MTK and company as well Projects and Properties
Filing of all invoices and statements
Clearing review notes both MTK and company  as well Projects and Properties
Allocating payments to invoices both MTK and company as well Projects and Properties
Loading of payments both MTK and company in company  for the Financial Manager and CFO to release
Loading of new and authorized beneficiaries both MTK and company as well Projects and Properties
Every now and then I delete the old beneficiaries that are no longer in use in company 
Solve arising Queries by Management and Suppliers
Generating orders for MKT
Reconciling creditors for MKT and company payment as well Projects and Properties
Liasing with suppliers for invoices and statements
Processing of Territory managers travelling claims and payment advances – prepare payment
Processing of company staff travelling claims and payment advances – prepare payment
Processing of Projects teams travel claims – prepare payment
Loading of Payroll Payments (Third Parties) on company.

Petty Cash Reconciliations.

Handing out petty cash to staff member both company  Marketing and company when need be
Reconciling the receipts back to the cash taken
Obtaining signatures from the relevant department heads.
Capturing of the petty cash sheet on Sage and Reconciling it
Making sure that the opening balance of the previous month matches the opening balance of the current month.

 
Petrol/Credit cards:

Receive statement from First national bank
Reconcile and take to the relevant Managers for approval
File where required - new petrol Cards

 
Finance Department (1)

Attached all EFT’s proof of payments
Handling Vodacom accounts
Handling and reconciling Bex courier accounts – MKT; KPI
Handling monthly debit order Recons
Help with Auditors requirements in times of audit
Monthly creditors recons for MKT, company as well Projects and Properties
Weekly Filing for recons
Bank payment processing daily
Resolving Creditors arising queries internally and externally