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Stores Supervisor

Botswana
Salary: Market Related
Job Type: Contract
Sectors: Hospitality General
Reference: 186974

Apply before Jun 12 2026 | 13 Days left

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Vacancy Details

Employer: International Facilities Services

Purpose of the Role

To supervise the receiving, counting, safeguarding, issuing and disposal of stock items to and from the store, ensuring that site requirements are met.

Key Responsibilities

1. Operational Supervision

Supervise the receipt, issuing and disposal of stores stock in accordance with Company procedures at all times.
Ensure correct and timely completion of delivery notes and requisitions by the stores assistant(s).
Supervise all new stock take ons and ensure that bins are allocated for these new stores.
Monitor the stock and inventory in the store at all times including current stock levels.
Maintain minimum and maximum stock thresholds at all times.
Initiate the ordering of replacement stock when minimum stock levels have been reached.
Organise inventory to facilitate accessibility and safety for those working in the store.
Conduct regular stock takes to ensure reconciliation between records and actuals.
Interact regularly with site stakeholders to implement optimal inventory levels to balance service levels and the inventory cost to the Company.
Supervise the periodic physical counting programme to satisfy internal control requirements.
Conduct regular spot checks and ensure that system and actual stock levels balance.
Communicate occurrences of failures, theft and losses and participate in investigations and actions to prevent reoccurrence.
Proactively identify and report on overstocking, under-stocking or out of stock scenarios and resolve
promptly.
Prepare and provide monthly inventory reports as deemed required by management.
Provide a full report on all stock outs on a weekly basis.
Maintain the protective clothing file and ensure that all items issued to personnel are recorded.
Monitor slow moving stock to prevent excessive stock levels.
Ensure that no stock is booked out of the relevant store without the correct authority.

2. Relief Stores Controller

Perform the functions of the Stores Controller when/if he/she is on rotation or leave.

3. Safety and Security

Safeguard the stock in the stores at all times by ensuring that there are adequate security systems in place.
Enforce health and safety rules at all times.
Provide training to staff on proper practice within the store.
Ensure proper housekeeping at all times.
Ensure all material safety data sheets are maintained according to health and safety standards.
Ensure health and safety compliance at all times.

4. Team Supervision

Ensure that the stores assistant(s) render(s) a professional service to all end users.
Update and communicate key performance indicators, best practices as well as current performance to the store team and key parties.
Supervise the activities of the team to ensure key performance targets are met.
Coach and support team members where necessary to achieve individual and operational objectives.
Manage leave and general time management issues in line with Company policy.
Authorise all time sheets and attendance registers on a daily basis.
Authorise leave application forms and submit them to the relevant clerk when necessary.
Implement training and development plans for the team as agreed with the Camp Manager.
Conduct regular performance appraisals with subordinates and ensure that the process is cascaded throughout the stores team.

5. Effective Teamwork and Self-Management

Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
Manage colleagues’ expectations and communicate appropriately.
Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

QUALIFICATION, EXPERIENCE AND OTHER REQUIREMENTS

Diploma or at least one year certificate in Warehouse Management
5 years relevant experience in a stores or warehouse environment with 2 years in a supervisory or team leader role

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