Stores Manager

Botswana
Salary: Market Related
Job Type: Contract
Sectors: Hospitality Management
Reference: 186955

Apply before Jun 12 2026 | 13 Days left

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Vacancy Details

Employer: International Facilities Services

Purpose of the Role

To manage the receiving, counting, safeguarding, issuing and disposal of stock items to/from the stores facility and ensuring that site stock requirements are met.
To maintain a cost-effective stores system and accurate stock inventory records.

Key Responsibilities

1. Operational Management

Ensure the receiving, issuing and disposal of stores stock is undertaken in accordance with Company procedures at all times.
Ensure correct and timely capturing of delivery notes and requisitions by the stores team.
Oversee the physical condition of the stores and ensure the appropriate standards are maintained.
Ensure delivery notes and requisitions are passed on and completed and captured by the appropriate staff.
Manage the processing of all new stock take ons and ensure that bins are allocated for these new stores.
Establish and manage systems to monitor the stock and inventory in the store at all times including current stock levels.
Ensure minimum and maximum stock thresholds are maintained at all times.
Oversee and approve the ordering of replacement stock when minimum stock levels have been reached.
Ensure that inventory is organised to facilitate accessibility and safety for those working in the store.
Plan and manage regular stock takes to ensure reconciliation between records and actuals.
Interact regularly with site management to implement optimal inventory levels to balance service levels and the inventory cost to the Company.
Plan and manage the periodic physical counting programme to satisfy internal control requirements.
Conduct regular spot checks and ensure that system and actual stock levels balance.
Manage and monitor the occurrences of failures, theft and losses and participate in investigations and actions to prevent reoccurrence.
Proactively identify and report on overstocking, under-stocking or out of stock scenarios and resolve promptly.
Continuously improve processes to increase stores efficiency and reduce cost.
Prepare and provide monthly inventory reports as deemed required by management.
Monitor and analyse the report on all stock outs on a weekly basis.
Manage and check the protective clothing file and ensure that all items issued to personnel are recorded.
Manage slow moving stock to prevent excessive stock levels.
Ensure that no stock is booked out of the relevant store without the correct authority.

2. Cost and Spending Control

Control the cost of stores and inventory.
Monitor where the inventory is being issued to and how much each department is spending.

3. Safety and Security

Manage the systems for safeguarding the stock in the stores at all times by ensuring that there are adequate security systems in place.
Enforce health and safety rules at all times.
Provide training to staff on proper practice within the store.
Ensure proper housekeeping at all times.
Ensure all material safety data sheets are maintained according to health and safety standards.
Ensure health and safety compliance at all times.

4. Staff Management

Train staff on the Standard Operating Procedures that serve to guide their approach to work.
Implement the Standard Operating Procedures through consistent application and communication.
Ensure that staff understand the procedures and sign off the relevant documents.
Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues.
Manage staff performance in order to establish opportunities for development and harness strengths.
Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others.
Monitor staff using the hard point system that is focused on technical execution.
Deal with staff problems through one-on-one discussion striving to get to the root cause of problems.

5. Effective Teamwork and Self-Management

Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising and self-development.
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
Manage colleagues’ expectations and communicate appropriately.
Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

QUALIFICATION AND EXPERIENCE

Diploma or at least a one-year certificate in Warehouse / Stock Management
A minimum of 7 years’ experience in a stores or warehouse environment of which 2 shouldbe at a supervisor level
Warehouse experience in a FMCG environment would be preferred

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