Job Summary:

We are seeking a friendly and professional Receptionist to join our team. The successful candidate will be responsible for managing all incoming and outgoing calls, greeting visitors and providing administrative support to various departments within the organization. The ideal candidate will have excellent communication skills, be able to multi-task and demonstrate a high level of professionalism

 Key Responsibilities:

• Answer and direct all incoming or outgoing phone calls in a timely and courteous manner.
• Greet visitors and direct them to the appropriate departments or individuals.
• Maintain a clean and organized reception area.
• Assist with administrative tasks such as filing, data entry and photocopying.
• Schedule appointments and meetings as needed.
• Handle incoming and outgoing mail.
• Monitor and maintain office supplies inventory.
• Coordinate with other departments to ensure smooth operations of the business.

Qualification and Skills:

• Diploma or Degree in Business Administration, hospitality or related field.
• Previous experience as a receptionist or switchboard operator preferred.
• Excellent communication and customer service skills.
• Proficient in Microsoft Office Suite.
• Ability to multi-task and work in a fast-paced environment.
• Professional demeanor and appearance.
• Strong organizational skills

Note: This job specification is intended to outline the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Responsibilities and requirements may evolve or change over time.