Human Resources Assistant (JB6074)
Location: Randburg, Johannesburg, Gauteng
Salary: Market Related
Employment Type: Permanent

A growing ICT company with a lean, fast-paced structure is looking for a sharp, detail-driven HR Assistant to support their HR function. The organisation is structured, process-led, and ISO certified, which means that everything is documented, filed correctly, and done properly. This is a team that moves with speed and purpose, and they believe deeply that their people are the heart of what makes the business work. The culture is professional but human, and there is genuine investment in the growth and development of employees through training, upskilling, and a supportive working environment.

This is a fantastic opportunity for someone who is organised, meticulous, and ready to take real ownership of HR administration in a business that values accuracy and follow-through. The HR Assistant will work closely with the HR Manager to ensure that all HR records, processes, documentation, and coordination tasks are completed to a high standard and are always audit-ready. This is not a passive role. The successful candidate will be expected to take initiative, follow tasks through to completion, and keep the HR function running smoothly behind the scenes.

What's in it for you
Group life cover including disability, funeral, and spousal and dependent benefits through a leading provider
Medical aid or medical aid allowance for those who have their own cover
Annual performance bonus
Flexible working hours with start time options to suit your lifestyle
Hybrid working arrangement available after settling in, with trust extended to those who deliver
December shutdown with leave provisions in place for new starters
Investment in training and professional development, with genuine support for growth within the HR field
A structured, process-driven environment where your attention to detail will be recognised and valued
The opportunity to grow alongside the HR function and contribute meaningfully to a business that puts its people first

Minimum Requirements
Matric or Grade 12 is essential
A qualification, diploma, or certificate in HR, Industrial Psychology, Business Administration, or a related field is advantageous
Currently studying towards an HR qualification is also welcomed
Minimum one to three years of experience in an HR administration, HR assistant, recruitment administration, or office administration role
Experience maintaining confidential employee files and records
Proficient in Microsoft Office, with strong Outlook, Word, and Excel skills
Experience with SharePoint or a document management system is advantageous
Experience with HR or payroll systems is advantageous
Experience in a structured, deadline-driven, and fast-paced environment
Strong attention to detail with a high level of accuracy and a commitment to quality
Excellent organisational ability with the capacity to manage multiple tasks and deadlines simultaneously
Able to work independently, take initiative, and follow through on assigned tasks
High level of professionalism, confidentiality, and maturity
Reliable, accountable, and proactive with a willingness to learn and grow

Key Responsibilities
Provide accurate and well-organised administrative and coordination support to the HR Manager across all areas of the HR function
Maintain and update employee files, HR trackers, and documentation to ensure records are always current and complete
Upload all HR documentation to the correct SharePoint folders and maintain SharePoint as the single source of truth for employee records
File contracts, addendums, performance documents, disciplinary records, training records, benefit forms, and payroll documents correctly and confidentially
Conduct regular checks to identify missing documentation and escalate gaps to the HR Manager timeously
Assist with recruitment administration including scheduling interviews, preparing interview packs, tracking candidate progress, and supporting vetting and onboarding processes
Coordinate onboarding for new employees, including preparing checklists, liaising with IT, Finance, and line managers, and tracking completion of onboarding steps
Maintain training records and trackers, coordinate training bookings, follow up on outstanding documentation, and ensure training folders are audit-ready
Support the HR Manager with WSP and ATR, BBBEE, and skills development evidence requirements
Assist with gathering and checking payroll input documentation, maintaining records of employee changes, and following up on missing or incomplete information
Assist with employee benefit administration including medical aid, group life, and related forms and records
Maintain trackers for performance reviews, probation reviews, and performance improvement plans, and follow up with managers on outstanding documents
Provide administrative support for employee relations matters including preparing and filing notices, hearing packs, and outcome documents as directed
Respond to basic HR queries and escalate more complex matters to the HR Manager
Support wellness, employee engagement, recognition, and other HR initiatives as required

HR Assistant, Human Resources Administrator, HR Coordinator, HR Administration, Employee Records, SharePoint, Onboarding, Recruitment Administration, Training Administration, Payroll Support, Skills Development, WSP ATR, BBBEE, Performance Management, Employee Relations, Randburg, Gauteng, ICT, HR Support

Please do not apply using scanned CVs; no supporting documentation is required at this point. This will be requested later.

Kontak Recruitment Disclaimer
Equal opportunity: All backgrounds are welcome, with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
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Offer clarity: The Advert is not a binding offer. Written offers based on pre-employment conditions.
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