Main Purpose of The Job

To coordinate the administrative activities at Branch level in consultation with the provincial office in terms of financial function as well as management of information and reporting systems.

Key Performance Areas

Coordinate the financial administration activities at Branch Level.
Provide data capturing services at Branch level.
Coordinate the asset management activities at Branch level.
Provide administrative support at Branch level.

Coordinate the financial administration activities at Branch Level

Administration and consolidation of petty cash
Identify service providers for rotation purposes
Coordination of procurement and payment processes aligned to the organizations financial policy & Procedures and SCM policy
Compile and submit monthly report on purchase orders, deviations and commitments issued.
Service provider contract administration
Provide administrative support in terms of subsistence and travel claims for branch staff

 
Provide data capturing services at the Branch

Capture and verify Service Provider data accurately into relevant information management system
Commit and file as per database requirements
Capture bulk registrations
Capture CSSs, IAs and success stories 

 
Coordinate the asset management activities at Branch level

Maintenance of Branch assets
Maintenance and reconciliation of pool vehicle usage
Maintenance of assets register
Identify assets for disposal purposes

Provide administrative support at Branch level

 Implement effective record keeping and document management system for SP Files.
Create and maintain Performance Reporting files (MOV)
Compile monthly Operational Branch reports for verification by the branch manager
Administer supplier contracts
Coordinate health and safety issues