Main Purpose Of The Job

To provide financial administration support to the Provincial Office.

Key Performance Areas

Provide support in the implementation of Financial Accounting Policies and Procedures.
Provide support in the implementation of financial control systems.
Provide support in managing provincial assets.
Supply Chain Management.
Process Provincial Payments.
Financial Reporting

Provide support in the implementation of Financial Accounting Policies and Procedures

Adherence and assist Provincial Accountant in the implementation of Seda Provincial/branch financial accounting operational policies and procedures that are aligned to the PFMA and other relevant legislation
Assist Provincial Accountant in monitoring and evaluation of adherence to financial policies and procedures
Assist in ensuring Province/Branch compliance with the PFMA, National Treasury Regulations and other applicable legislation

Provide support in the implementation of financial control systems

Effective resolution of all queries related to financial control and administration within the Province and respective Branches
Accurate and complete capturing of all financial and other related transactions within the province on the financial system
Assist in the managing and maintaining of budget expenditure within approved fund limits.

Provide support in managing provincial assets

Assist in the management and maintenance of the provincial Fixed Asset Register (FAR)
Assist in the process of asset verification and tagging in the province on an ongoing basis
Monitor and evaluate provincial adherence to the Asset Management Policy and Guidelines and report deviations to the Provincial Accountant
Assist in the disposal of assets process.
Adherence to timelines

Supply Chain Management

Compliance to all SCM related legislation.
Assist in ensuring compliance of provincial and branch operations to supply chain management (procurement) policies and procedures. Report non-compliance to the Provincial Accountant
Update and maintain database of internal service providers for the province
Assist in clearing of Open Purchase Orders
Monitor rotation of suppliers on database
Adherence to timelines

Process Provincial Payments

Assist in all payments and ensure accurate recording
 Effective administration and reconciliation of Provincial Office petty cash
Assist in reconciliation of petty cash for the Branches
Maintain an effective filling system for all payments and expenditure of the Provincial Office and Branches
Assist in monitoring of the daily cash flow movements and requirements for the Province

Financial Reporting

Processing and reconciling of all Balance Sheet items and highlighted Income Statement accounts
Monthly reconciliation of bank account
Generate cash book and journal entries to trial balance
Adherence to timelines