Responsibilities:

Capturing Creditor Invoices:

•       Ensure that requisitions and purchase orders have been authorised

•       Match supplier invoices to relevant purchase orders

•       Ensure that quantities and prices are as per POs

•       Accurate capturing of supplier invoices as purchase notes on Pastel Partner

•       Liaise with suppliers for statements, outstanding invoices and following up of queries

•       Follow up on all credit notes due

Creditors Reconciliation

•       Reconciliations of supplier accounts per Pastel with supplier statements for month end payments & COD payments.

•       Email remittances to suppliers

•       Follow up on all queries until resolved

Creditors Payments

•       Prepare month-end and weekly payment schedules

•       Prepare the bank instruction for payment once the payment has been authorised, and send to management for payment

•       Ensure that all payments are done timeously

Cash Flow

•       Ensure timeous processing of creditor invoices on month ends

•       Provide information on outstanding transactions to be recorded

Year-end Audit

•       Assist with invoices/ schedules requested by auditors

Various Finance Functions

•       Assistance with year end/audit requirements

•       Provide general administrative support to the finance department.

•       Assist with office management tasks including document control, filing, and record maintenance.

•       Manage finance-related correspondence and documentation.

Wages:

•       Monthly wages capturing & processing on SQR (CanePro)

•       Wages recons

•       Ensure all wage data is captured timeously and correctly.

•       Assist with preparation of payroll documentation and records.

•       Maintain confidentiality of employee wage information.

Bank Recons:

·        Prepare and maintain accurate bank reconciliations on a regular basis.

·        Capture and allocate bank transactions in the accounting system.

·        Investigate and resolve discrepancies between bank statements and accounting records.

·        Ensure all deposits, payments, and transfers are recorded correctly.

·        Maintain supporting documentation for all reconciliations.

Customer Invoicing (Accounts Receivable)

·        Generate and process customer invoices accurately and timeously.

·        Verify supporting documentation before invoicing customers.

·        Ensure invoices are aligned with pricing agreements, contracts, or approved sales orders.

·        Distribute invoices to customers and ensure proper filing.

Additional info:

•       Min monthly salary will be R11,000 per month, depending on qualifications and experience. Max R20,000 per month.

•       Working hours: 07h30 – 16h30 Monday to Friday & every 2nd weekend if required