The Leasing Administrator plays a critical support role within the regional leasing function, providing administrative and coordination support for two Leasing Consultants.

Key Responsibilities

Leasing Administration & Coordination

Support Leasing Consultants and Property Managers with day-to-day leasing administration

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• Gather, verify, and compile all required documentation for lease applications prior to submission to head office
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• Ensure completeness and accuracy of FICA documentation and supporting lease information
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• Submit fully compliant application packs to head office for lease generation, vetting, and affordability assessments
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• Assist with lease renewals, including preparation, follow-ups, and tracking if and when required

Lead Management & Communication

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• Answer incoming leasing enquiries and log all leads accurately
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• Distribute and track leads to Leasing Consultants
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• Follow up with prospective tenants to ensure progression of deals
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• Maintain professional and timely communication with tenants, brokers, and internal stakeholders

Data & Systems Management

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• Maintain and update leasing trackers and reporting tools
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• Ensure vacancy schedules are accurate and up to date
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• Update and maintain broker contact databases
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• Monitor and update online listings to ensure accuracy and consistency across platforms

Broker & Marketing Support

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• Assist with the coordination and organisation of broker events and engagements
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• Support broker relationship management through accurate record-keeping and communication

General Leasing Support

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• Conduct regular checks on listing performance and flag issues
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• Provide administrative support across leasing activities as required
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• Assist with ad hoc leasing and portfolio-related tasks from time to time