We're Hiring: Personal Assistant / Executive Assistant – Chinese Communication Support

Location: Sandton

Job Type: Full-time 

Work arrangement: In-office

Who We Are Recruiting For:

Our client is an established, operational business operating in the logistics, supply chain, and road freight sector. As they scale their operations and invest in robust internal infrastructure to support rapid growth, they are looking to hire a highly capable professional for their Sandton-based office. This position represents an exciting opportunity to provide vital business coordination and communication support within a fast-paced environment where strategic projects are constantly evolving.

Who You Are:

✔ Bilingual Communicator: Fluent or highly competent in both Chinese and English, possessing a strong capability in general business communication.

✔ Highly Organised Administrator: An exceptionally structured individual who excels at managing day-to-day administrative tasks, meeting notes, and action schedules.

✔ Data & Systems Savvy: Possess excellent Excel skills with a proven track record of preparing trackers, reporting tables, and basic summaries.

✔ Outcome & Follow-up Driven: Able to work effectively under pressure, follow up rigorously on outstanding matters, and see tasks through to full completion.

✔ Discreet & Professional: Deeply trustworthy, maintaining absolute confidentiality across all sensitive executive and corporate communications.

✔ Accurate & Reliable: Rigorous attention to detail, ensuring that cross-lingual communication, corporate messages, and operational instructions are interpreted precisely.

Your Responsibilities:

✔ Cross-Cultural Communication Support: Facilitate the general translation and clear communication flow between English-speaking and Chinese-speaking management, shareholders, suppliers, or business partners.

✔ Digital & Written Coordination: Assist with written corporate messages, emails, WhatsApp communications, and business instructions to bridge understanding between all parties.

✔ Meeting Administration & Interpretation: Participate in strategic meetings where interpretation or clarification is required, subsequently preparing comprehensive meeting notes, action lists, and follow-up schedules.

✔ Operational Tracker Maintenance: Utilise advanced Excel functionalities to build and maintain robust action trackers, task lists, communication schedules, and progress reports.

✔ Executive & PA Assistance: Support management with general Executive Assistant duties, ensuring the office administration system remains highly organised, up to date, and functional.

✔ Strategic Management Reporting: Prepare structured reporting tables, basic reconciliations, and dashboard summaries to provide management with accurate information for critical business decision-making.