IVANHOE MINES is looking for a Document Controller (Sandton Office).

Ivanhoe Mines is a leading Canadian mining company committed to becoming a global leader in the supply of critical resources required to transition our world to a low-carbon, renewable future.  Ivanhoe is focused on developing and expanding its four principal mining and exploration projects in Southern Africa. The development of the Kamoa-Kakula copper mining complex in the Democratic Republic of Congo(DRC), the Platreef palladium-rhodium-platinum-nickel-copper-gold discovery in South Africa, the extensive redevelopment and upgrading of the historic Kipushi zinc-copper-germanium-silver mine, also in the Democratic Republic of Congo and exploration on the Western Foreland, near Kamoa-Kakula.

Play your part in our team succeeding...

Under the leadership of the Group Document Control Manager, the Document Controller shall provide a ‘hands-on’ service ensuring that technical (i.e. engineering/design, consultant and contractor (vendor) deliverable documentation) and non-technical documentation (i.e. commercial, general (administrative), correspondence) received is correctly processed, registered, classified, managed, tracked, filed, distributed, retrieved and handed over (where applicable) in accordance with the approved Document Management processes and procedures.

Requirements:

• Grade 12 (Matric)
• Minimum of 5 years’ experience working as a Document Controller in an Engineering, Procurement and Construction Management (EPCM) / technical environment.
• Working understanding and experience in processing engineering (design) and vendor deliverables.
• Experience using an Electronic Document Management System (EDMS).
• Ability to understand and follow workflows, processes and standards.
• Working knowledge and application of an EDMS, Microsoft Applications, Adobe Acrobat, electronic file management (Windows Explorer, WinZip, etc.)
• Experience working within a team environment on large scale projects.
  
• Experience in the mining environment.
• Working understanding of ISO 9001 Quality Management System (QMS) (desirable).

• Document Control experience in a project environment of a technical nature.
• Working understanding and application of Document Management and Control processes, procedures and systems and how these interrelate with other areas of project activity.
• Good communication and people skills.
• Good command of the English language, including vocabulary, correct grammatical usage, spelling and punctuation.
  
• Communicate effectively, orally and in writing.
• Able to follow and conform to procedures and processes.
• Computer literate.
• Proficient with MS Office Suite – Excel, Word, Outlook.
• Accurately and efficiently capture metadata
• Accurately store information.
• Working knowledge of file retention and recordkeeping.
• Able to work in a team environment, unsupervised and under pressure.
• Good time management skills.
• Good organizational skills.
• Good work attendance record.
• Able to prioritize work.
• Show initiative.
• Think outside the box.
• Attention to detail.
  
• Work closely with all groups when instructed.
• Adhere to instructions issued by the Group Document Control Manager and (or) direct line manager / supervisor.
• Willingness to learn and work.
• Procedure driven.
• Computer literate.
• Adapt and respond to change.
• Efficient and effective in a multicultural setting

• Transmit and track distribution of documentation to bidders/tenderers, vendors, consultants, site contractors, other external parties, internal customers, etc.
• Quality checking of all documentation received.
• Handling queries in a timely and professional manner.
• Achieve and maintain a high level of accuracy in capturing metadata in the EDMS.
• Engineering/design and vendor data management
• Ensuring a 24-hour turnaround time to process and distribute documentation.
• Assist in setting up a hard copy filing system and maintaining master / wet signature hard copy files, e.g. original bond retentions, etc.
• Identify and escalate processing and (or) system issues timeously to the Group Document Control Manager.
• Allocate document/drawing numbers as required for documentation created and (or) received.
• Provide support to corporate and project participants in the Document Control function, which could possibly extend to external parties such as vendors, consultants, etc.
• Generate reports for design and vendor deliverables, transmittal distributions, general, etc.
• Carry out administrative tasks such as printing, copying, filing, scanning, etc. as required of the function. 
• Assist in progressive and final handover of deliverable documentation from EPCM to project and operations.
• Assist in close-out and archiving of projects in the EDMS, and (or) corporate related documentation.
• Maintain confidentiality of documentation.
• Assist users in correct utilization of Electronic Document Management System (EDMS) as requested.
• Ensure alignment between home office and site document controller(s).
• Participate in other Document Management and Control related tasks as delegated by the Group Document Control Manager and (or) direct line manager / supervisor
• Conform to SHEQ requirements in all environments (home, project and site offices).

When applying, please submit a PDF version of your CV together with certified copies (certification within a 3-month period) of your ID/passport, drivers license and qualifications. 

Should you not hear from us within 14 days of the closing date please consider your application unsuccessful.

Please be advised that this is a 12 month project based contract.

As an equal employment opportunity employer, its important to us that our workforce reflects people of all backgrounds, identities and experiences.