1. Purpose of the Role
      1.1. To plan, source and manage the supply of stock required by assigned operational sites.
      1.2. To maintain effective stock availability through better forecasting, additional suppliers, better order execution and stock management.
2. Key Responsibilities
2.1. Forecast Process Management

• Analyse the input from the operational site team on their stock request.
• Create the weekly stock consumption forecast for an agreed horizon, using the site request, planned events, logistics lead times and history as inputs and consumption.
• Communicate with department heads regarding the forecast on a monthly basis.
• Ensure both the site operational team and the corporate office supply chain team work off one set of numbers as the forecast gets actioned.
• Work with Finance to enable a “cash up” of the forecast (if required).

2.2. Planning

• Create a weekly call off schedule per supplier and communicate this schedule with suppliers to ensure early warning of supply constraints.
• Get input from the operational sites on weekly stock take results.
• Calculate the weekly stock position for the agreed horizon, communicating any shortages or overstock positions to both the site operational team and the supply chain corporate office team.
• Implement contingency measures when deviation to the stock targets are predicted, including switching on alternative sourcing, agreeing with the site on deviations to consumption forecast and expediting logistics arrangements.

2.3. Buying

• Ensure clarity of all site requisition inputs into the forecast.
• Identify and select the vendor to procure stock, informed by the buying mix of price, quantity, quality and delivery date using the Master Price List (“MPL”) as a key source of information.
• Process the order on SAP and ensure all relevant parties have access to the order information.
• Expedite orders and resolve purchasing problems between functional management and the suppliers.
• Monitor price increases and communicate changes as necessary.
• Negotiate all terms and conditions for non-contract products and services, in line with the Business operating procedures, ensuring the best total acquisition
• costs.
• Check costs, quality and levels of service for all suppliers used.

2.4. QHSE Assurance

• Ensure suppliers and, where necessary, services and products are source according to all SHEQ policies, including all inspections and audits for QHSE requirements as necessary.

2.5. Administration

• Ensure the necessary supplier information is correctly and promptly loaded onto SAP.
• Ensure the MPL is accurately and timeously updated with all price information.
• Ensure all suppliers terms and conditions are updated in the relevant supplieragreement and authorised by the Supply Chain Manager.

2.6. Effective Teamwork & Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and selfdevelopment.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and client’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities.
• Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

3. KPI’s

• Planned product mix maximization
• Demand and supply alignment
• Profitability as reflected in GPs
• Accuracy of supply plans
• Inbound supply chain strike rate
• Forecast accuracy (per SKU, total actual consumed vs forecast consumed, as measured 4 weeks out)
• Price adherence (number of credit notes due to price errors as a percentage of total orders placed)
• Supplier reliability (percentage of total order value delivered on time to the IFS consolidation suppliers versus agreed delivery time on original order)
• Stock availability on site (number of SKUs below minimum stock target levels per week as a percentage of the total number of items with stock targets
• Cost management (actual cost of landed cost of goods at site versus agreed
• budget, including any savings targets)

KNOWLEDGE/
COMPETENCE
What skills, knowledge, and/or attributes are necessary to perform the role?

1. Knowledge

• Business principles and practices
• An understanding of multiple key performance indicators, inter-relationship and bottom line sensitivity
• Procurement methodologies
• Supply planning principles and practices
• Demand planning principles and practices
• Category management

2. Skills

• Verbal and written communication
• Computer literacy (MS Office and especially proficiency in Excel)
• Interpersonal
• Logical thinking
• Analytical thinking
• Numeracy
• Organisational awareness
• Planning and organization
• Negotiation
• Problem solving
• Forecasting

3. Attributes

• Initiative and assertive
• Persuasive
• Tolerant of stress and pressure
• Proactive
• Attention to detail
• Deadline driven
• Able to interact at all levels of the organisation
• Able to plan ahead and manage time
• Able to prioritise
• Able to create a positive team environment

QUALIFICATION AND EXPERIENCE

• Degree/Diploma/Certificate in Supply Chain/Procurement/Commerce or related field
• Minimum of 5 years’ experience in FMCG planning or procurement environment