The Procurement Officer is responsible for the sourcing, negotiation, and acquisition of goods and services across two procurement streams:

Core FMCG operations procurement.
Ad hoc project-based procurement for customers across Africa, including industrial equipment, consumables, catering supplies, and other diverse product categories.

The role ensures the organisation secures the right products at the right quality, price, and delivery timelines while maintaining strong supplier and customer relationships and supporting overall cost-control objectives.
The successful candidate will work closely with suppliers, customers, warehouse teams, sales teams, and management to ensure efficient procurement processes and high levels of service delivery.
Scope of Procurement
The role includes procurement of:

FMCG goods and related supplies
Industrial equipment for customer projects
Consumables across multiple industries
Catering supplies
Various other goods and services required for projects across Africa

Key Responsibilities

Source, evaluate, and onboard suppliers for both FMCG and ad hoc project procurement requirements.
Negotiate pricing, payment terms, lead times, and service-level agreements to achieve cost savings and operational efficiencies.
Issue, manage, and reconcile purchase orders from initiation through to final delivery.
Support project-based procurement for African customers, including sourcing industrial equipment, consumables, catering supplies, and other required products.
Liaise directly with customers regarding quotations, project requirements, lead times, pricing, and deliveries.
Monitor stock requirements in collaboration with warehouse, sales, and production teams to prevent stock-outs and overstocks.
Maintain accurate procurement records, supplier databases, BBBEE documentation, and contract registers.
Track supplier performance against key performance indicators such as delivery accuracy, lead times, pricing, and quality.
Conduct regular market analysis and price benchmarking using Microsoft 365 tools and AI-assisted research platforms.
Prepare procurement reports, cost-saving reports, and management dashboards.
Ensure compliance with procurement policies, procedures, and relevant legislation.
Identify and implement process improvements and cost-saving initiatives, including the use of AI-driven procurement tools and workflows.