Key Responsibilities

General Administration

• Provide general administrative support
• Take and distribute meeting minutes
• Arrange travel bookings and logistics
• Maintain sales filing systems and documentation
• Assist sales staff with customer proposals, presentations, and reports
• Prepare manuals, copies, scans, and presentation materials
• Coordinate office cleaning, repairs, and maintenance.
• Oversee company vehicle fleet maintenance, servicing, and repairs
• Assist with project administration, audits, and HSE documentation

Purchasing

• Manage office purchases including stationery, groceries, and cleaning supplies
• Process and track non-stock purchase orders in line with authorization procedures
• Liaise with suppliers and follow up on invoices

Reception Duties

• Manage incoming calls, messages, and visitor reception
• Coordinate entertainment and hospitality arrangements
• Handle incoming and outgoing correspondence

Job Costing & Debtors

• Process field service reports and generate sales orders
• Ensure customer orders align with quotations and sales orders
• Conduct job costing and reconcile with WIP reports
• Follow up on open jobs and outstanding purchase orders
• Assist with debtors’ queries and payment follow-ups.
• Conduct customer courtesy calls and maintain customer feedback
• Work on Ariba and related systems

Health & Safety

• Support compliance with company health and safety policies
• Report hazards, incidents, and unsafe conditions promptly
• Ensure adherence to PPE and workplace safety requirements
• Assist with incident investigations and corrective actions
• Attend and support scheduled safety meetings and audits