Key Responsibilities

• AP/AR Functions (Maternity Leave Cover)
  
  • Process vendor invoices in the system with correct amounts and due dates.
  • Prepare and submit the weekly AP payment schedule for manager approval.
  • Apply payments to vendor invoices and ensure remittance is sent to vendors.
  • Reconcile vendor statements with invoices and payments; monthly reconciliation of key and intercompany accounts.
  • Process employee expense claims and credit card reconciliations.
  • Prepare AR review notes for Customer Service/Sales on unpaid invoices.
  • Follow up on outstanding debtor balances; participate in bi-weekly AR review meetings.
  • Confirm invoices on proof of delivery (POD) and verify bank details.
  • Prepare invoicing packs for mine/client signature and maintain a list of invoices not yet captured by the client.
• Cost Accounting Functions
  
  • Capture (POI) all invoices on jobs and ensure unit vs direct costs are entered correctly on 100% of invoices posted.
  • Manage WIP inventory – ensure accurate recording, valuation, monitoring, and reporting.
  • Develop and maintain WIP reports; analyse WIP data to identify trends and cost reduction opportunities.
  • Analyse and report profit margins for all jobs closed during the month.
  • Prepare monthly Service Level Agreement (SLA) profitability analysis.
  • Review and update ASC 606 reports for month-end closure.
  • Assist with month-end and year-end closing procedures.
  • Collect cost information and maintain an expenses database.
• Corporate Reporting & Analysis
  
  • Prepare monthly management accounts pack for submission to Corporate Office.
  • Prepare project profitability / margin analysis reports.
  • Prepare monthly, quarterly, and annual budget vs actual variance reports with commentary.
  • Prepare monthly cash flow forecasts (expected cash in and out).
  • Compile and submit KPI reports in accordance with Corporate Office requirements and deadlines.
  • Identify and recommend cost-effective solutions and financial efficiencies.