Administration & HR Manager

Location: Strand / Helderberg Industrial Park, Western Cape
Company: Rein Oil
Employment Type: Full-Time

About Rein Oil

Rein Oil is a leading supplier of edible oils and related products to restaurants, takeaways, food service providers, and national franchises across South Africa. Operating in a fast-paced manufacturing and distribution environment, Rein Oil prides itself on quality, service excellence, and operational efficiency.

Position Overview

Rein Oil is seeking an experienced and highly organised Administration & HR Manager to oversee the company’s administrative office, human resources, labour relations, wage processing, and financial administration functions.

This is a key management role suited to a proactive individual who can lead office administration while ensuring compliance, efficiency, and strong internal controls across HR and financial processes.

Key Responsibilities

Human Resources & Labour Relations

• Manage all HR administration, employee records, contracts, and onboarding/offboarding
• Oversee disciplinary procedures, grievance management, and labour relations processes
• Prepare for and assist with CCMA/labour-related matters where required
• Ensure compliance with labour legislation and company HR policies
• Manage leave, attendance, absenteeism, and staff welfare administration

Wages & Payroll Administration

• Oversee wage and salary processing for all employees
• Ensure accurate payroll inputs, deductions, overtime, and statutory submissions
• Reconcile payroll reports and ensure payroll compliance
• Manage payroll queries and employee remuneration records

Financial Administration

• Oversee creditors and debtors administration processes
• Review reconciliations, invoices, and payment schedules
• Assist with budgeting, cost tracking, and financial reporting
• Ensure financial documentation and records are maintained accurately
• Support management with financial and operational reporting

Office & General Administration

• Manage and supervise the administrative office and support staff
• Implement and improve office systems, controls, and administrative procedures
• Coordinate company insurance, licenses, permits, and compliance documentation
• Manage supplier contracts and service providers related to office/admin functions
• Provide administrative support to senior management and directors

Ideal Candidate Attributes

• Highly organised and detail-oriented
• Strong leadership presence and accountability
• Professional, confidential, and trustworthy
• Process-driven with excellent administrative discipline
• Able to manage multiple departments/functions simultaneously

Remuneration

Market-related salary package, based on qualifications and experience.