JOB DESCRIPTION 

The basic duties include, but are not limited to the following:

Key Responsibilities: 

• Daily activities: Assist MD with all daily activities related to his duties.     Constant communication and aligning with MD’s requirements. Take instruction and dictation, type and create documentation for MD to sign as agreed.
• Travel Management: Arrange and coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.

• Diary Management: Maintain and manage the Director’s schedule, ensuring all appointments, meetings, and engagements are organized efficiently.

• Office Coordination: Oversee the Director’s office operations, including correspondence, document preparation, and meeting materials.

• Remote Support: Provide administrative support remotely, ensuring smooth operations and communication while the Director is away from office.

• In-Office Presence: Provide in person support at the office in Wynberg/Sandton when the Director is in Johannesburg, ensuring seamless in-person support.
• Project Assistance: Assist with ad hoc projects, presentations, and reports as required.

• Stakeholder Management: Act as a key point of contact between the Director and internal/external stakeholders, maintaining professionalism and confidentiality.
• General Administration: Handle expense reports, office supplies, and other administrative duties as needed.
• Private life management: Collate, manage and maintain accurate reconciliation of all MD’s accounts. Researching, understanding of and ensuring that the MD’s statutory requirements are met, assist and manage requirement of MD personal home and repairs and maintaince of the property in his absence from Johannesburg.
• Sales: prepare and execute, quotations, sales orders, Confirmations for key clients handle directly by the managing director.

• Filing: Accurately maintain all filing, both paper and electronic at all times.