About the Employer

Rand Water Medical Scheme is nonprofit restricted medical scheme catering specifically for the Rand Water employees and their immediate families. It was founded in 1918 and is registered (registration number 1201) in terms of the Medical Schemes Act 131 of 1998, as amended. The vision of this scheme therefore becomes to be a unique, financially sustainable medical scheme, offering competitive health care services for the well-being of all beneficiaries.

Purpose of the Job

To provide comprehensive, high-level administrative and strategic support to the Principal Officer, ensuring the seamless operation of the executive office through expert diary management, stakeholder liaison, and complex logistical coordination while maintaining the highest standards of confidentiality and efficiency.

Key Responsibilities

• Maintain and synchronize the calendar, prioritize high-value appointments and resolving scheduling conflicts with minimal supervision
• Facilitate internal and external meetings, including drafting agendas, coordinating meeting documentation, recording minutes, and tracking action points
• Manage end-to-end travel requirements, including international and domestic flights, visa procurement, hotel accommodations, and expense reconciliation.
• Serve as a point of contact for incoming communications; consolidate and synthesize complex information to deliver concise updates to the Principal Officer.
• Coordinate the administrative planning and execution of company-wide activities, workshops, and executive events
• Oversee the systematic filing (physical and SharePoint) and safeguarding of sensitive executive records, ensuring full compliance with privacy protocols.
• Serve as a professional interface between the PO’s office and internal/external stakeholders, including regulatory bodies and service providers.
• Assist Executives with ad-hoc operational duties and provide administrative backup to team where necessary.