Dis-Chem Pharmacies’ Distribution in Midrand has an opportunity available for a Admin Clerk to join the team. The main purpose of this role will be to perform administrative duties in the Dis-Chem Distribution Centre according to industry and Dis-Chem standards, in order to meet both legal and customer requirements.

Minimum Requirements…

Essential:

• Grade 12 / Matric
• 1-2 years’ Admin experience
• Basic knowledge of SAP would be a definite advantage.
• Basic knowledge of Kronos.
• Basic knowledge of Human Resources.

Job Specification…

• Warehouse support services:

  • Ensure all Warehouses and sales order credit requests are done accurately and efficiently.
  • Ensure all credit related credit requests received are resolved and/or finalized by establishing an on-going basis.
  • Review the following:
  • Ensure that the follow-up system with stores, interdependent departments and relevant warehouses are carried out.
  • Ensure communication channels between stores, warehouses, other interdependent departments and WSS are effective.
  • Ensure that all Returns are processed within the required processes.
  • Ensure investigation is carried out and completed for delivery queries relating to warehouse deliveries and assisting Finance in the finalization/resolution of queries.
  • Ensure that all warehouse credits are reviewed, including approval and decline of credits.
  • Manage integrity of credit data captured.
  
  Administration:
  • Ensure that all administration related to this role is accurate and up to date.
  • Keep necessary statistics and records, as set out by Management for reporting purposes.
  • Do the outsourced company, weekly timesheets and distribute pay-sheets as per Dis-Chem standard operating procedures.
  • Place weekly stationary orders, for the Pharmaceutical and/ or Cosmetic Departments as per unit requirements.
  • Place expense orders, as per the management’s instructions.
  • Submit invoices for payment, once delivered as per Dis-Chem standard operating procedures.
  • Ensure other general administrative duties are performed as per department and managements requirements.
  • Accurately capture leave forms onto Kronos for both Permanent and Outsourced staff.
  • Perform clerical tasks, when the Admin Manager is on leave, in accordance with duties appropriate to this level of authority.
  
  Goods Receiving – MIRA:
  • Ensure and verify the following, on all Goods Receiving Documents:
  • MIRA all invoices received.
  • Ensure that claims have been completed, for all shortages and damages received from the suppliers.
  • Verify whether Red Lights or Green Lights.
  • Send Green lights, to MIRA department.
  • For all Red Lights, ensure that:
  • Match the goods received detail / quantities on the GRN (Goods Receive Note) to the Supplier Invoice/ Delivery Note detail.
  • Refer all errors found to, Department manager.
  • Capture (MIRA) credit/ newspaper and magazine invoices - MIRA invoices that are requested by Head Office.
  • Verify and check outside supplier invoices for total accuracy.
  • Check goods received of all relevant invoices.
  
  Orders:
  • Accurately create and capture purchase orders for the Distribution Centre irrespective of source on SAP.
  • Ensure that the SL02 returns to vendor inventory list and ME2L open return orders balance with each other and the physical goods to be returned on hand.
  • Process all goods issues in Distribution Centre in compliance with the Dis-Chem goods issues standard operating procedures.
  • Accurate capturing of supplier/ distribution orders.
  
  Adjustments:
  • Ensure that adjustments are made 701, 702, 551, negative counts and cycle counts.
  • Prepare all goods to be returned to suppliers in the prescribed manner.
  • Process all returns to suppliers in compliance with Dis-Chem standard operating procedures.
  • Follow up with supplier representatives as to the upliftment of supplier returns in order to minimise their balance.
  
  Customer Service:
  • Respond promptly to store queries relating to Distribution discrepancies and inform management of any unresolved matters.
  • Communicate and coordinate with the relevant Dis-Chem stakeholders and internal departments to resolve queries in a prompt and effective manner.
  • Follow up with suppliers around delivery deadlines and give accurate feedback to management.
  • Ensure effective and efficient relationships with internal and external customers to improve operating efficiencies.
  • Proactively communicates in order to build co-operative relationships with internal and external customers.
  
  General:
  • Housekeeping must be in accordance to Dis-Chem standards. Make sure that your work station is always clean and tidy.
  • Adhere to Dis-Chem Policies and Standard Operating Procedures.
  • Adhere to Health and Safety rules and regulations.
  • Adhere to Dis-Chem Uniform and personal appearance policy.
  • Adhere to Dis-Chem Disciplinary and Counselling Policy and Procedures.

Competencies

Essential:

• Computer Skills – Excel, PowerPoint, Outlook
• Knowledge of Distribution Centre, logistics and supply chain operations`
• Customer Service
• Basic numerical skills
• Analytical and problem-solving skills
• Honest and trustworthy
• Attention to detail
• Deadline driven

 

Special conditions of employment:

• South African citizen
• MIE, clear criminal and credit
• Reliable transport

Remuneration and benefits:

• Market related salary
• Medical aid
• Provident fund
• Staff account

 

ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.

 

Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.