ASSISTANT CONVEYANCING SECRETARYGAUTENGA well-established and reputable law firm is seeking an experienced Assistant Conveyancing Secretary to join its busy Transfer Department. This role is ideal for a proactive and detail-oriented individual who is confident supporting a Senior Conveyancing Secretary and Conveyancer, while assisting in the management of property transfer files from instruction through to post-registration.Key Duties and Responsibilities:Assist in managing conveyancing files from instruction to post-registration under the supervision of a Senior Conveyancing Secretary and ConveyancerProvide regular and accurate progress updates to clients, estate agents, financial institutions, and other stakeholdersLiaise with municipalities, SARS, the Deeds Office, banks, and third parties to ensure matters progress efficientlyPrepare and maintain weekly progress reports and file status summariesOpen, organize, maintain, and close conveyancing files in line with audit and compliance requirementsAssist with financial administration, including requesting and following up on guaranteesDraft pro forma accounts and invoices as per attorney instructionsCollect and verify FICA documentation, ensuring compliance with internal proceduresHandle client and stakeholder queries within secretarial scope, escalating more complex matters where necessary

Minimum requirements:

• Matric (essential)
• Certificate or Diploma in Legal Secretarial Studies, Conveyancing, or Office Administration (advantageous)
• 3–5 years’ experience as a Conveyancing Secretary, specifically in property transfers
• Proven experience assisting with high volumes of transfer files
• Strong knowledge of conveyancing processes and Deeds Office procedures
• Experience liaising with clients, estate agents, banks, municipalities, SARS, and the Deeds Office
• Proficiency in conveyancing software such as LexisConvey
• Experience with SARS eFiling
• Strong Microsoft Office skills (Word, Outlook, Excel)
• Excellent organizational skills, attention to detail, and ability to work under pressure
• Professional communication skills with a client-focused approach

Consultant: Joss Suffield - Dante Personnel Cape Town
Apply via our website www.dantesa.co.za

If you do not hear from us within 5 days, please accept that your application was unsuccessful