Introduction:
IT company with position available for an Executive Personal Assistant to the CTO in Cape Town City Centre. All races and genders welcome to apply.

We are an international technology development company who provides both wholesale solutions to the ISP industry and technology development/research services. This job is best suited to individuals passionate about technology.

Duties & Responsibilities:

Executive & Business Support

• Assistant to CTO: Provide high-level executive PA support to the Chief Technology Officer including diary management, travel coordination, and meeting scheduling
• Calendar Management: Manage complex calendars balancing technical development schedules, vendor meetings, and international conference calls across time zones
• Stakeholder Liaison: Act as primary gatekeeper and point of contact between the CTO and internal teams, external vendors, customers, and research collaborators
• Documentation: Prepare, edit, proof read technical correspondence, internal documentation system, presentations, meeting packs, and digital documents
• Meeting Support: Attend technical briefings and strategy meetings to take minutes, track action items, and follow up on deliverables

Technical Operations & Administration

• Technical Procurement: Assist with procurement of technical equipment, software licenses, and development tools including sourcing suppliers and tracking orders
• Product Data Management: Manage product data accuracy for solutions and technology development catalogs
• Vendor Relations: Liaise with technical vendors, partners, and contractors to resolve delivery discrepancies or service issues
• Warehouse Coordination: Coordinate with internal teams and warehouse staff regarding hardware deployment and stock management
• Asset Management: Maintain technical asset registers for equipment and infrastructure

Finance & Procurement Administration

• Reconciliations: Perform finance-related reconciliations (petty cash, suppliers, expenses) and assist with month-end administrative tasks
• Data Capture: Capture finance and procurement data on accounting system (invoices, expenses)
• Expense Management: Manage CTO expense accounts and bill payments
• Procurement Administration: Handle procurement administration including technical quotations and purchase orders for research equipment

Office Management & General Operations

• Office Systems: Maintain office systems and administrative processes for the CTO office
• Service Providers: Manage service providers, contractors, and maintenance coordination
• Ad-hoc Support: Perform various other duties as requested to optimize the CTO's time and company operations

Personal & Household Support

• Personal Logistics & Scheduling: Managing personal calendars, booking appointments (doctor, dentist, barber), and handling personal correspondence/calls
• Liaise with Spouse: Maintain communication with the spouse regarding personal and household needs
• Household & Property Management: Coordinating repairs, relocation, managing household staff, liaising with vendors/contractors, and managing home security
• Cooking and Kitchen Responsibilities: Preparing daily meals, healthy food options, designing menus tailored to the executive's health; managing kitchen operations, including inventory control, restocking supplies, and sourcing ingredients
• Errands & Personal Shopping: Picking up dry cleaning, buying gifts, running post office errands, buying groceries, and managing personal pharmacy needs
• Administrative & Financial Duties: Managing personal expenses, paying bills, and managing personal filing system
• Vehicle & Property Care: Handling car repairs, maintenance, insurance, and coordinating vehicle licensing

(the CTO stays within a 7 min walk of the office)

Travel & Family Coordination

• Travel Arrangements: Arrange complex international travel including flights, accommodation, and ground transportation for business and family vacations
• Business Travel: Coordinate travel for technology conferences, industry events, and datacenter visits
• Family Logistics: Manage family travel logistics and vacation coordination

Working Conditions & Offerings

• Environment: Fun, friendly, positive working environment within an international technology development company
• Culture: All races and genders welcome; inclusive and diverse workplace
• Technical Growth: Exposure and training in a range of highly technical subjects including internet-related solutions, Linux systems, and technology
• Dress Code: Casual (except when attending client meetings or industry events)
• Location: Cape Town City Centre (CBD), opposite CTICC

As we are based in the Cape Town City Centre, opposite CTICC, we'd recommend this position for someone living in/around the CBD where commuting to work is cost effective and has minimum risk of unforseen delays.