Company description: The Clinix Health Group (CHG) assists communities to live longer, healthier lives through the provision of quality and affordable healthcare. The group provides integrated world-class healthcare systems both internally and externally to the broader ecosystem as a trusted local citizen.

Job Title               :Executive Assistant

Location               :Clinix Head Office (Hyde Park)

Reports to            :Chief Medical Officer

JOB SUMMARY

To provide high-level strategic and operational support to the Executive Team by managing priorities, coordinating cross-functional initiatives, and enabling effective decision-making. This role ensures the Executive Office operates with efficiency, alignment, and impact across the organization.

REQUIREMENTS

Minimum Qualifications

• Bachelor’s degree in business administration, Health Management or a related field

Minimum Experience

• Minimum of 10 years’ experience in an Executive Assistant or senior strategic, operational, or advisory role—preferably within healthcare, consulting, or corporate strategy
• Proven experience working closely with C-suite executives in a complex, multi-stakeholder environment.
• Strong understanding of the South African healthcare landscape and regulatory environment

Added Advantage

• Post Graduate Studies in business Administration or Health management studies

Key Competencies:

• Healthcare Industry knowledge
• Executive communication
• Financial Acumen
• Calendar and workflow management
• Strategic planning and execution
• Project and programme management
• Governance and Executive decision-making
• Executive support best practice

DELIVERABLES

• Proactively manage and coordinate the executives’ calendars, ensuring alignment with strategic priorities and optimal time management.
• Schedule and organize meetings, including preparing agendas, coordinating logistics, and ensuring all necessary materials are available
• Draft high-quality reports, presentations, and correspondence on behalf of the Executives, ensuring alignment with organizational tone and strategy
• Manage internal and external communications, ensuring timely and effective dissemination of key messages
• Lead or support special projects and strategic initiatives from inception to completion, including planning, execution, and reporting
• Track progress on key organizational goals and initiatives, providing regular updates and identifying risks or delays
• Implement systems for document management, meeting preparation, and follow-up to ensure seamless executive operations
• Investigate and understand stakeholders needs to enable delivery of a quality service
• Ensure timeous resolution of stakeholder queries and complaints and take ownership of issues
• Identify and participate in planned activities that are appropriate for own development
• Explore and highlight opportunities for cost reduction - make recommendations on the most cost-effective way to perform work and to streamline processes
• Analyze information to identify trends, discrepancies and inconsistencies for decision-making purposes; generate required reports
• Prepare, review, and quality-check briefing packs, presentations, and reports for executive engagements
• Ensure all materials are accurate, well-formatted, and delivered in advance of meetings
• Maintain a repository of strategic documents and ensure version control
• Organize and manage executive files (electronic and physical), records, and documentation in compliance with governance and data protection standards