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Sales Administrator

Strand
Salary: Market Related
Job Type: Permanent
Sectors: Admin Sales
Reference: SW006259/ML2

Apply before May 13 2026 | 30 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

Well-established, national company has a vacancy for a Sales Administrator with a minimum of 2 -5 years experience in sales administration or tendering, preferably in construction or readymix concrete, to join their team in Strand.

The main purpose of this position is to be responsible for supporting the sales team with administrative tasks, preparing and managing tender submissions, and ensuring accurate pricing and documentation for readymix concrete projects. This role acts as a key liaison between sales, production, logistics, and clients to ensure smooth execution from inquiry to contract award
Requirements:

Diploma in Administration, Sales, Construction Management, or related field.
2–5 years’ experience in sales administration or tendering, preferably in construction or readymix concrete.
Strong understanding of construction/tendering processes is an advantage.
Proficiency in Microsoft Office (Excel, Word) and CRM systems.
Strong attention to detail and organizational skills.
Ability to work under pressure and meet strict deadlines.
Good numerical and analytical skills (for pricing and costing).
Excellent communication and coordination abilities.
Knowledge of the readymix concrete market and logistics is a strong plus.

Duties will include, but are not limited to:

Tender Management
- Identify and review tender opportunities relevant to readymix concrete supply.
- Prepare, compile, and submit tender documents in compliance with client specifications and deadlines.
- Analyze tender requirements, drawings, and technical specifications.
- Coordinate with technical, production, and logistics teams to gather required information.
- Maintain a tender tracking system (status, deadlines, outcomes).
Sales Administration
- Provide administrative support to the sales team.
- Prepare quotations, proposals, and pricing schedules.
- Maintain and update customer databases and CRM systems.
- Process sales orders and ensure accuracy of contract details.
- Handle client inquiries and follow up on submitted quotes and tenders.
Pricing & Costing
- Assist in pricing calculations based on material costs, transport, site conditions, and market trends.
- Coordinate with procurement and operations to ensure competitive and feasible pricing.
- Monitor margins and highlight risks in tender submissions.
Client & Internal Coordination
- Communicate with clients regarding tender clarifications and submissions.
- Liaise with batching plants, dispatch, and logistics for project feasibility.
- Support account managers in managing key client relationships.
Documentation & Compliance
- Ensure all tender documents comply with legal, safety, and company standards.
- Maintain records of contracts, agreements, and supporting documentation.
- Assist in preparing reports on sales performance and tender success rates.

In return a competitive salary is on offer.

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.