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Farm Administrator and Systems Coordinator

Western Cape
Salary: Market Related
Job Type: Permanent
Sectors: Admin Logistics Finance
Reference: SW006254/AM

Apply before May 12 2026 | 30 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

My client, an established agricultural concern based in Villiersdorp, is looking to appoint a Farm Administrator and Systems Coordinator. The role supports farm administration, financial processes, and farm management systems. The incumbent will work closely with management and operational teams to ensure accurate system management, reporting, and seasonal coordination.

Duties & Responsibilities:

Process Purchase Orders (POs) and Goods Received Vouchers (GRVs)
Manage diesel usage tracking and reporting
Assist with contractor job costing and support seasonal reporting requirements
Conduct farm visits to support administrative or operational processes
Setup and maintain MDS (Management Data System)
Handle general system queries and communication between system users and support teams
Manage devices used for system data capture and ensure proper maintenance
Update operational teams on activities such as harvesting, pruning and thinning
Manage annual census data updates and coordinate with production managers to ensure accurate orchard data
Provide support and coordination for annual harvest system training
Upload and maintain stock items and supplier information within the system
Assist with farming activities and preparation, viz. logbooks, juice barcodes, etc.

Minimum Requirements:

Relevant Tertiary Qualification (Agriculture / Cost and Management Accounting)
Minimum of 2-3 years working experience in similar role
Valid driver’s license (required to travel between farms)
Previous working experience with farm systems (FarmTrace)
Basic financial administration experience will be advantageous
Computer Literate (MS Excel)

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.