Candidate Requirements

MAIN TASKS / RESPONSIBILITIES

·        Financial Accounting & Reporting

·        Prepare accurate monthly trial balances and management accounts for review

·        Perform detailed variance analysis and provide meaningful commentary to management

·        Ensure the integrity of all balance sheet accounts through regular reconciliations

·        Maintain compliance with IFRS and relevant statutory requirements

·        Ensure all month‑end and reporting deadlines are met in accordance with the approved reporting timetable.

Month‑End Close Management

·        Coordinate and oversee the month‑end close process, including but not limited to:

·        Debtors

·        Creditors

·        Bank reconciliations

·        Inventory and GRNI

·        Fixed assets (capitalisation and depreciation)

·        General ledger

·        Submit completed trial balances and supporting schedules to the Financial Manager for review within agreed timelines.

·        Finance Team Oversight

·        Provide day‑to‑day work coordination, technical guidance and review support to: Bookkeeper & Accounts Payable

Credit Controller / Debtors

·        Review work output for accuracy, completeness and compliance

·        Support the Financial Manager in developing finance staff capabilities through mentoring, coaching and process improvement

·        Assist the Financial Manager with performance feedback, training needs and workload planning

Reception, Business Support & Customer Services Oversight

·        Oversee the day‑to‑day functioning of the Reception and Business Support / Customer Services role

·        Ensure that Sales Return Order (SRO) requests from customers are handled timeously and customers stay informed throughout the process till finalized.

Budgeting, Forecasting & Management Support

·        Assist with the preparation of annual budgets and monthly forecasts

·        Prepare monthly actual‑versus‑budget analysis

·        Support cost control and expense management initiatives

·        Provide financial analysis to support business decisions

 Cash Flow, Banking & Payments

·        Prepare accurate weekly cash flow forecasts

·        Monitor working capital (debtors, creditors, inventory)

·        Prepare payment batches and supporting documentation for approval

·        Assist with debtor finance submissions and bank reporting requirements

·        Liaise with banks and stakeholders as required under Financial Manager direction

·        All payment releases and bank profile changes remain subject to the approved Delegation of Authority framework.

Compliance, Tax & Audit

·        Prepare VAT, PAYE and other statutory returns for review and submission

·        Ensure compliance with all relevant tax and statutory regulations

·        Compile audit files and supporting documentation for external audits

·        Resolve audit queries and implement agreed audit recommendations

Policies, Procedures & Governance

·        Assist with drafting, maintaining and enforcing financial policies and procedures

·        Support internal control design and process documentation

·        Ensure adherence to approved authority limits and governance standards

KEY PERFORMANCE INDICATORS

·        Accurate Cash-Flow forecasting

·        Accuracy and timeliness of financial reporting

·        Quality of balance sheet reconciliations

·        Audit outcomes and compliance

·        Budget and forecast accuracy

·        Debtors performance linked to customer service effectiveness

·        Quality and responsiveness of finance‑related customer support

KNOWLEDGE

·        Sound understanding of financial accounting principles and practices

·        Working knowledge of IFRS and relevant South African legislation

·        Understanding of VAT, PAYE, corporate tax and statutory reporting requirements

·        Knowledge of SME financial processes and internal control environments

·        Practical understanding of budgeting, forecasting and management reporting

·        Practical knowledge of financial systems and advanced spreadsheet‑based reporting and analysis tools

·        Awareness of customer service processes and the financial impact of customer interactions

·        Knowledge of business administration and support functions in a medium‑sized organisation

·        Corporate governance, ethics and professional conduct

SKILL

·        Advanced Microsoft Excel and spreadsheet capability, including complex formulas, pivot tables, reconciliations and financial reporting models.

·        Strong financial accounting and reconciliation skills

·        Analytical and problem‑solving ability with attention to detail

·        Ability to manage multiple deadlines and priorities under pressure

·        Strong organisational and planning skills

·        Ability to review, interpret and present financial information clearly

·        Process‑driven with continuous improvement mindset

·        Ability to coordinate and oversee transactional and support staff effectively

·        Sound judgement in handling financially sensitive customer and operational matters