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Stock Controller (Motor Industry)

Stellenbosch
Salary: Market Related
Job Type: Permanent
Sectors: Automotive
Reference: SW006231/ML2

Apply before May 01 2026 | 30 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

A Well-established dealership has an opportunity for a Stock Controller with at least 1 – 3 years experience in a vehicle stock controller role to join their team in Stellenbosch.

The main purpose of this role is to be responsible for the end-to-end management, control, and reconciliation of all new and used vehicle stock within the dealership. This role ensures accurate stock records, compliance with company standards, and alignment between physical inventory, accounting systems, and floorplan financing

Requirements:

Grade 12 (Matric) – essential
Diploma or Certificate in Accounting, Business Administration, or similar (advantageous)
Minimum 2–5 years’ experience in a vehicle dealership stock control role
Proficient in Dealer Management Systems (e.g., Kerridge, Autoline, Evolve, etc.)
Strong MS Excel skills (reconciliations, reporting)
Understanding of accounting principles related to stock and invoicing

Competencies:

High attention to detail and accuracy
Strong reconciliation and analytical skills
Ability to work under pressure and meet deadlines
Excellent organisational and administrative skills
Strong communication and teamwork ability
High level of integrity and accountability

Duties will include, but not limited to:

Vehicle Stock Management
- Maintain accurate records of all new and used vehicle inventory.
- Capture and update vehicle details on the Dealer Management System (DMS).
- Ensure correct allocation of vehicles to sales orders.
Vehicle Invoicing and Documentation
- Process vehicle invoices (new and used) accurately and timeously.
- Ensure all supporting documentation is complete:
  - Manufacturer invoices
  - Vehicle registration documents
  - Delivery notes
  - Proof of payment
OEM System Compliance
- Capture and update vehicles on Company’s systems (e.g., TOPIx / DDW or equivalent platforms).
- Ensure compliance with the company’s audit requirements and stock reporting standards.
- Manage vehicle status updates (in transit, in stock, sold, delivered).
Floorplan and Financial Control
- Reconcile vehicle stock with floorplan finance providers.
- Assist the Financial Manager with stock-related reconciliations and reporting.
- Identify and resolve discrepancies between DMS, OEM systems, and accounting records.
Vehicle Receiving and Dispatch
- Coordinate vehicle receiving process:
- Physical inspection for damages
- Verification against delivery documentation
- Record vehicle movements (inter-branch transfers, demo units, etc.).
- Ensure vehicles are correctly stocked in the system upon arrival.
Stock Audits and Reporting
- Conduct regular physical stock counts and reconcile variances.
- Prepare monthly stock reports for management and OEM.
- Support internal and external audits (including the Company’s compliance audits).
Used Vehicle Administration
- Capture trade-ins and used vehicle purchases accurately.
- Ensure costing, reconditioning, and pricing are correctly recorded.
- Maintain complete documentation for each used vehicle file.
Process and Compliance
- Ensure adherence to dealership policies, POPIA, and audit controls.
- Maintain filing systems (digital and physical) for all vehicle records.
- Support continuous improvement of stock control processes.

In return, a competitive salary is on offer.

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.